Back to Daily Daily Prep: Monday, April 13, 2026

Daily Prep: Monday, April 13, 2026

Light calendar day. Focus on Cathy’s data parsing and clearing email backlog.

Carried Forward from Friday

Incomplete Action Items

  • Cathy’s data parsing — Camryn confirmed Option B (merge “Strengths:” header with first bullet). Do this today.
  • Reply to Christine Bywater — SMCOE PD availability June 4 & 5. Replied: might be able to do June 4 (already facilitating a workshop June 5)
  • Retag meeting notes — Josh assigned 3 Google Doc action items (Apr 8): retag in Joyful Learning tracker, check Airtable for missing [ADVISE] tag, added [BREAKTHROUGH] to Learning through Creation tracker
  • Reply to Monica Chen on Slack — Rachel Wolf’s grant proposal context
  • Reply to Slack re: workshop promotion ideas (Josh wants signups for next Thursday)
  • Reply to Leon Furze — confirm reschedule
  • Forward Egencia receipts to Moraima — flight + hotel PDFs (overdue)
  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread — contract/vendor question
  • Draft CRM survey questions — Josh waiting
  • Register for ISTE Live 2026 — on hold until after May 14 meeting with Josh
  • Follow up with Vanessa Monterosa re: Flash Lab partnership
  • Send Rachel AI + learning-by-creating tool recommendations
  • Respond to Isabelle re: DCI Celebration June 5 — done. Reuben is facilitating a Flash Lab for ~50 people at the DCI gathering (150 total). Josh unavailable.
  • Cat Nostrand follow-up (no reply since Mar 16)
  • Create Flash Lab inventory document (basic vs deluxe)
  • Download CRISPRkit TestFlight (code: NGEHQB)
  • Check with GSE IT about loaner Android devices / Chromebooks
  • Research Android apps on Chromebooks for CRISPRkit

Open Questions/Blockers

  • Marily/Caitlin: IRB feedback on Health Coach Bot
  • Brooke (OTL): Geoff Cox + YouCubed contract precedent
  • ISTE: Alissa scheduling meeting with Jessica Rami + Isabelle — watch for invite

Today’s Calendar

10:00 AM — Workshop Planning (60 min)

With: Joe Sherman Location: Zoom (pw: 833394) Context: “Learning through Creation with GenAI” — planning session with Joe. This relates to the broader Studio Services work. May connect to the Wed meeting with Doorley/Britos.

12:00 PM — 100x (30 min)

Context: Biweekly 100x meeting. Short check-in.

All Day — [HOLD] AI Show (final day)

Slack Catch-Up

No DMs or @mentions needing response. Unreads are all channel noise (pet pics in #cop-remote-workers, old messages in #general, job posts in #edai, Moraima’s Robotics panel announcement in #stanford-genai-events, LiteLLM compromise warning in #cop-ai).

Still pending from Friday:

  • Monica Chen — waiting for context on Rachel Wolf’s aquaponics grant proposal
  • Workshop promotion — ideas for boosting signups

Email Action Items

Needs Response

  • Camryn Franke (Apr 10): “Re: Parsing the data” — confirmed Option B for the parser. Merge standalone “Strengths:” headers with the first bullet beneath them. Implement this today.
  • Christine Bywater (Apr 8): SMCOE PD June 4 & 5 — she can’t do Thursday (daughter’s 5th grade promotion). Asking if Reuben can facilitate Thu with Tammy and Fri with Christine. 40 San Mateo County educators at SMCOE offices in Redwood City. Check calendar and reply.
  • Josh Weiss (Google Docs x3, Apr 8): Action items in seed grant tracking docs:
    1. Retag in “Tracking Joyful Learning Seed Grantees” — Josh assigned to Reuben
    2. Missing [ADVISE] tag in Airtable for “Tracking Learning through Creation” — Josh asking for thoughts
    3. Added [BREAKTHROUGH] tag to another entry — FYI

Needs Action

  • Moraima DiMare (Apr 9): “Studio Services and Jaylen/Roy” — new meeting invite, “Learning through Creation with GenAI.” Zoom link for a separate meeting from Wed’s Studio Services. Check if this overlaps or is distinct.

FYI Only (skipped in detail)

  • Robotics, AI & Education Panel — Apr 21, Shriram II (RSVP if interested)
  • GSE GPS Self-Narrative Workshop confirmation
  • sofIA meeting thread — confirmed Fri Apr 17 at 10:30am (already on calendar)
  • Newsletters: TLDR AI, SSIR, Ulrich Boser, Hechinger Report, etc.

Reminders

Personal (Claude list)

  • Ask Chris at Ascendant Aviation re: tax questions
  • Buy echinacea herb for cold
  • Read: OpenAI Prompt Caching 201 cookbook (overdue since Feb 26)
  • Read: arxiv.org/abs/2512.05470 (personal laptop)
  • Go through Google DeepMind skills collection

Claude-ToDo (mobile capture)

  • Look into Google Workspace CLI for exec assistant system
  • Figure out personal exec assistant setup (separate from work laptop, SU-18)
  • Ask for 4/2 and 4/3 off for Micah’s bday (past — complete or remove)
  • Consider SQLite for exec assistant (x.com link saved)
  • Check Amazon Business subscription — make sure not paying

From Inbox Processing

Processed 4 inbox entries from April 10:

  • Christine Bywater meeting notes (Tinker Time / META planning) → meetings/running-notes.md
  • Josh 1:1 notes (Flash Lab quality assessment) → meetings/running-notes.md

Key takeaway from Josh 1:1: Flash Lab needs a quality feedback form for external facilitators — problem statement, prototype artifact, response to enduring question. Josh wants to know how participants answer the question. Online form likely.

Cadence Checks

  • TIMECARD: Due by Wednesday, April 15. Submit via Axess before then.
  • GSE ALL-STAFF MEETING (Wed Apr 15, 10am): GPS performance cycle + Sequoia HR system preview. Worth attending.
  • sofIA MEETING (Fri Apr 17, 10:30am): Sergio Arango + Josh. Consider running /meeting-prep sofIA before then.

Today’s Priorities

Monday — light meeting day. Best opportunity this week to do focused work.

  1. Workshop planning with Joe (10am) — “Learning through Creation with GenAI” Zoom
  2. Cathy’s data parsing — Camryn confirmed Option B. Implement the header merge logic.
  3. 100x (12pm) — 30 min check-in
  4. Reply to Christine Bywater — done, might do June 4
  5. Retag meeting notes — Josh’s 3 Google Doc action items
  6. Forward Egencia receipts to Moraima — still overdue
  7. Submit timecard — due Wednesday, do it today or tomorrow

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-04-13 9:45 AM PDT (Monday)

Source: daily/2026-04-13.md