Back to Daily Daily Prep: Wednesday, April 15, 2026

Daily Prep: Wednesday, April 15, 2026

Studio Services cross-team meeting today. Timecard due. Josh wants Airtable tags done today.

Carried Forward from Yesterday

Incomplete Action Items

  • Cathy’s data parsing — implement Option B (merge “Strengths:” header with first bullet)
  • Retag meeting notes — Josh’s 3 Google Doc action items (Apr 8)
  • Reply to Monica Chen on Slack — Rachel Wolf’s grant proposal context
  • Reply to Slack re: workshop promotion ideas
  • Reply to Leon Furze — confirm reschedule
  • Forward Egencia receipts to Moraima — she followed up AGAIN yesterday (originally asked Mar 31)
  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread
  • Draft CRM survey questions — Josh waiting
  • Follow up with Vanessa Monterosa re: Flash Lab partnership
  • Send Rachel AI + learning-by-creating tool recommendations
  • Cat Nostrand follow-up (no reply since Mar 16)
  • Create Flash Lab inventory document (basic vs deluxe)
  • Download CRISPRkit TestFlight (code: NGEHQB)
  • Check with GSE IT about loaner Android devices / Chromebooks
  • Research Android apps on Chromebooks for CRISPRkit

Open Questions/Blockers

  • Marily/Caitlin: IRB feedback on Health Coach Bot
  • Brooke (OTL): Geoff Cox + YouCubed contract precedent
  • ISTE: Alissa scheduling meeting with Jessica Rami + Isabelle — watch for invite

Today’s Calendar

8:00 AM — Chiropractor (30 min)

Location: Badura D.C. Hemet Family Chiropractic, 230 S Girard St, Hemet Personal appointment.

10:00 AM — GSE Apr 2026 All-Staff Meeting (1 hr)

Organizer: Christina Fajardo Location: Zoom (pw: 188831) Context: GPS performance cycle walkthrough + Sequoia (new Stanford HR & Payroll system) preview ahead of July launch. Relevant for all staff. Timecard deadline is today — good reminder context.

2:00 PM — Studio Services & S Doorley/L Britos (1 hr)

With: Cathy Chase, Adam Royalty, Moraima DiMare, Scott Doorley, Leticia Britos Cavagnaro, Josh Weiss, Joe Sherman Location: Zoom (pw: 485650) Context: Cross-team meeting organized by Moraima. This was flagged in yesterday’s prep — big meeting with Studio and d.school leadership. Good opportunity to mention seed grantee outreach from Monday + DCI Flash Lab June 5 planning. Prep needed: Come ready to discuss current projects and how they intersect with Studio Services. Moraima also needs your flight receipts — could hand them off here or email before the meeting.

2:45 PM — Crystal Springs Cluster #4 - In person (75 min)

With: Christine Bywater, Tammy Wu Moriarty, Sarah R. Levine, Preetha Krishnan Menon Location: Crystal Springs Uplands School, 400 Uplands Dr, Burlingame (Upper School) CONFLICT: This overlaps with Studio Services (2-3pm) and is in-person in Burlingame while you’re in Hemet. Check if there’s a Zoom option or if you need to skip/send regrets.

6:00 PM — CAP Check-in with Jonathan (weekly)

Personal — Civil Air Patrol check-in with Jonathan.

Slack Catch-Up

Urgent — Josh Weiss (today)

Josh messaged the AS team group DM:

“hi guys. we have a lot of items in our macro airtable view without tags. can you please take time today to tag them? this is important for the meeting with Dan”

Followed up with tag guidance:

“specifically OKR type. if its easier, think of it as R&D = critical boost, Capacity-building = capacity-building, and Engagement = cross-pollination”

Action: Tag untagged items in the AC:DE Macro Manager Airtable view today. Josh shared an attachment — check it on Slack. He also added you as Project Lead on multiple Airtable records today (3 email notifications).

Still Pending

  • Monica Chen — Rachel Wolf’s grant proposal context (carried forward)

FYI

  • Stanford Libraries — AI in Academia seminar series launching (Apr 20 - May 21). Several sessions potentially relevant.
  • Moraima — Posted about Robotics, AI & Education Panel next Tuesday Apr 21 at GSE (ANKO Shriram II, 4-6pm). NVIDIA + Toborlife AI demos.
  • #cop-ai — LiteLLM compromised (versions 1.82.7-8, malicious code). If using LiteLLM, change API keys immediately.

Email Action Items

Needs Response

  • Moraima DiMare — Following up AGAIN on flight receipts (March + April trips). Originally asked Mar 31. This is overdue — send receipts today.
  • Jacob Ramirez — Replied to seed grant outreach. Wants to meet “next Thursday onward.” Schedule something.

FYI / Watch

  • Jessica Garner (ISTE) — Confirmed 90-min block in AI Pavilion (“Profile of an AI-Ready Graduate” stage) at ISTE Live for Flash Lab. Not a closed room — 3-ft drapes, people coming and going. Alissa Anderson coordinating scheduling meeting with Jessica Rami + Isabelle. Watch for invite.
  • Josh Weiss / Airtable — Added you as Project Lead on 3 records (including “Flashlab Oman Presentation”). Related to tagging request above.
  • Gregory Wilson II — Tinkery events for the week (already read).

Reminders

Claude-ToDo (mobile capture)

  • Explore Google Workspace CLI for EA system (github link)
  • Think about personal EA bot setup — sharing context between work/personal while keeping SU-18 compliant
  • SQLite for EA system — already implemented (ETL layer exists in dashboard/db.rb)
  • Check if paying for Amazon Business subscription
  • NASA tweet to look at

These are mostly personal/meta items — no Fizzy cards needed.

Personal (Claude list)

  • Ask Chris at Ascendant Aviation re: tax questions
  • Buy echinacea herb for cold
  • Read: OpenAI Prompt Caching 201 cookbook (overdue since Feb 26)
  • Read: arxiv.org/abs/2512.05470 (on personal laptop)
  • Go through Google DeepMind skills collection
  • Plan something special for Christyl — 24th wedding anniversary (due Jun 1)
  • Book Lake Gregory trip for anniversary — June 8 (due May 25)

From Inbox Processing

Inbox empty — nothing to process.

Cadence Checks

  • TIMECARD: Due TODAY (Wednesday, April 15). Submit via Axess now.
  • AIRTABLE TAGS: Josh asked you to tag items in the Macro Manager view today — important for meeting with Dan. Use OKR types: R&D=critical boost, Capacity-building=capacity-building, Engagement=cross-pollination.
  • sofIA MEETING (Fri Apr 17, 10:30am): Sergio Arango + Josh + several others. Consider running /meeting-prep sofIA before Friday.
  • SHAPING THE NARRATIVE (Thu Apr 16, 1pm): Workshop you promoted to seed grantees. Jacob Ramirez can’t attend but will share with student staff.
  • JOSH 1:1 (Thu Apr 16, 10am): Prep topics: Airtable tagging progress, ISTE Live update (AI Pavilion confirmed), Crystal Springs status.
  • DeepLearning.AI Dev Day (Apr 28-29): 2 weeks out. Review agenda soon.
  • ROBOTICS PANEL (Tue Apr 21, 4pm): Moraima posted — consider attending. NVIDIA + Toborlife AI demos at GSE.

This Week’s Key Dates

Day Time Event
Wed 4/15 8:00 AM Chiropractor
Wed 4/15 10:00 AM GSE All-Staff Meeting
Wed 4/15 2:00 PM Studio Services cross-team
Wed 4/15 2:45 PM Crystal Springs Cluster #4 (conflict)
Wed 4/15 6:00 PM CAP Check-in with Jonathan
Thu 4/16 9:00 AM AOPA Know.Learn.Fly webinar
Thu 4/16 10:00 AM Josh 1:1
Thu 4/16 1:00 PM Shaping the Narrative workshop
Fri 4/17 10:30 AM sofIA meeting
Fri 4/17 2:00 PM Weekly Personal Review

Today’s Priorities

Wednesday — meetings at 10am and 2pm. Use morning + gaps for focused work.

  1. Submit timecard — due TODAY, do it first thing
  2. Tag Airtable items — Josh asked for this today, important for meeting with Dan. Open Airtable and tag untagged Macro Manager records with OKR types.
  3. GSE All-Staff Meeting (10am) — attend, GPS performance cycle + Sequoia preview
  4. Send Moraima flight receipts — she’s followed up twice now, just do it
  5. Studio Services meeting (2pm) — come prepared with project updates
  6. Resolve Crystal Springs conflict — check if Zoom is available or send regrets to Preetha
  7. Reply to Jacob Ramirez — suggest a meeting time next Thursday or later

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-04-15 ~3:00 PM PDT (Wednesday)

Source: daily/2026-04-15.md