Back to Daily Daily Prep: Friday, April 17, 2026

Daily Prep: Friday, April 17, 2026

sofIA meeting at 10:30am. Weekly review at 2pm. Moraima receipts still overdue. New ask from Kristen (VFT links).

Carried Forward from Yesterday

Incomplete Action Items

May have been addressed at yesterday’s Josh 1:1 — confirm:

  • Reply to Josh (Slack DM, Apr 13) — He asked for your top priorities for the week
  • Reply to Josh (Slack DM, Apr 14) — Asked for a list of workshops over the past 1.5 years
  • Reply to Josh (email) — FW: ISTE “Next steps” — pros/cons of AI Pavilion space

Still open:

  • Retag meeting notes — Josh’s 3 Google Doc action items (Apr 8)
  • Reply to Monica Chen on Slack — She asked for the data collection/storage document you sent Rachel Wolf
  • Reply to Slack re: workshop promotion ideas
  • Reply to Leon Furze — confirm reschedule
  • Forward Egencia receipts to Moraima — now 2.5 weeks overdue (originally asked Mar 31, followed up Apr 14)
  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread
  • Draft CRM survey questions — Josh waiting
  • Follow up with Vanessa Monterosa re: Flash Lab partnership
  • Send Rachel AI + learning-by-creating tool recommendations
  • Cat Nostrand follow-up (no reply since Mar 16)
  • Create Flash Lab inventory document (basic vs deluxe)
  • Download CRISPRkit TestFlight (code: NGEHQB)
  • Check with GSE IT about loaner Android devices / Chromebooks
  • Research Android apps on Chromebooks for CRISPRkit

Open Questions/Blockers

  • Marily/Caitlin: IRB feedback on Health Coach Bot
  • Brooke (OTL): Geoff Cox + YouCubed contract precedent
  • ISTE: Alissa scheduling meeting with Jessica Rami + Isabelle — watch for invite

Today’s Calendar

10:30 AM — sofIA: Tech & AI Related Questions (1 hr)

With: Sergio Arango (organizer), Josh Weiss, Gabriel Inchausti, Micaela Bonilla, Guillermina Suarez Location: Zoom Context: Meeting with sofIA team about tech & AI questions. Sergio originally reached out Mar 27 wanting to discuss AI topics. Meeting was initially set for Apr 10, rescheduled to today. Josh is attending. No prior meeting notes on file — this may be a first meeting. Prep needed: Be ready to discuss AI tools for education, Build-a-Bot, Flash Lab, and whatever AI questions Sergio’s team has. Listen for partnership/collaboration angles.

2:00 PM — Weekly Personal Review (1 hr)

Context: Recurring Friday review block. Consider running /weekly-review during this time. Good chance to reflect on the week and prep for next week’s busy schedule.

Slack Catch-Up

New — Needs Response

  • Kristen Pilner Blair (Apr 16): Asked Reuben to reply-all to Alison’s email sent to the VFT seed grantee group (Apr 9) with links to: (1) VFT cam, (2) photosphere creation tool, plus a brief description. Also include the Google Doc where they contributed paper ideas during the meeting.

Recent from Josh

  • (Apr 14) Asked for workshop list over past 1.5 years — may have been addressed at yesterday’s 1:1.
  • (Apr 13) Asked for weekly priorities — may have been addressed at yesterday’s 1:1.

Recent from Joe

  • (Apr 16) Thanked Reuben for help with Shaping the Narrative workshop prep and event. No action needed.

Email Action Items

Needs Response

  • Moraima DiMare (Apr 14): “Checking if you read my email below about flights.” Second follow-up on March/April flight receipts. Originally asked Mar 31. This is urgent — reply today and send receipts.

FYI Only

  • Josh Weiss via Airtable (Apr 15): Added Reuben as Project Lead on multiple records in AC:DE Macro Manager Layer (including “Flashlab Oman Presentation”). Josh is updating Airtable.
  • Joe Sherman via Airtable (Apr 15): Added Reuben as Secondary person on “4th consultation” in Learning Through Creation.
  • Joe Sherman / Google Docs (Apr 15): Marked [BREAKTHROUGH] tag action item as done in Tracking Learning doc.
  • Jacob Ramirez (Apr 15): Accepted “Catch-up: Seed Grant” meeting invite.
  • Stanford Report (Apr 16): “Seed grants to advance AI in college education” — potentially relevant article.
  • Newsletters skipped: TLDR AI, SSIR, Zapier, Hechinger Report, DeepLearning.AI, Snowflake, Microsoft, Stanford BeWell, Ulrich Boser, pyannote, ASU+GSV, FirstIgnite, Family Giving Tree, Good Egg.

Reminders

Personal (Claude list)

  • Ask Chris at Ascendant Aviation re: tax questions
  • Buy echinacea herb for cold
  • Read: OpenAI Prompt Caching 201 cookbook (overdue since Feb 26)
  • Plan something special for Christyl — 24th wedding anniversary (due Jun 1)
  • Book Lake Gregory trip for anniversary — June 8 (due May 25)

Claude-ToDo (mobile capture)

5 items, mostly personal/meta ideas. No changes from yesterday.

From Inbox Processing

Inbox empty — nothing to process.

Cadence Checks

  • TIMECARD: Was due Apr 15. Confirm it was submitted.
  • END OF MONTH: April 30 is 13 days away. Start thinking about /monthly-airtable entries in the next week or two.
  • DeepLearning.AI Dev Day (Apr 28-29): 11 days out. Review agenda and logistics (flights/hotel already booked).
  • WEEKLY REVIEW TODAY (2pm): Perfect Friday afternoon for /weekly-review.
  • Fizzy: Auth error — unable to check Maybe column. Check the board manually or verify FIZZY_TOKEN_STANFORD env var.

Next Week Look-Ahead

Day Date Events
Mon Apr 20 Tinker Time Run Through w/ Christine (10:15am)
Tue Apr 21 Ardent Mentoring w/ Leopold (8:30am), AS:DE Meeting (11am), CAP (6:30pm)
Wed Apr 22 M.E.T.A. Tinker Time w/ Christine (9-11am), CAP Check-in w/ Jonathan (6pm)
Thu Apr 23 Chiropractor (8am), Josh 1:1 (10am), Studio Services & CRISPRkit (11am), Dancing through Time Check-in (1pm)
Fri Apr 24 Weekly Review (2pm)

Prep needed:

  • Tinker Time Run Through (Mon): Christine Bywater — prep for META PL #7 session. Check what’s needed.
  • Studio Services & CRISPRkit (Thu): Multi-person meeting (Alex Choi, Cathy Chase, Josh, Joe, Moraima, Maren Pfirrmann). CRISPRkit action items still open (TestFlight download, GSE IT Android devices).
  • Dancing through Time (Thu): Seed grant check-in with Cyan DeVeaux + Josh + Joe. Review project status.

Today’s Priorities

Friday — sofIA meeting, then weekly review. Good day to knock out overdue items.

  1. sofIA meeting (10:30am) — Sergio Arango + Josh + team. Listen, learn about their AI questions, identify collaboration angles.
  2. Moraima receipts — Reply and send Egencia flight receipts. 2.5 weeks overdue. Do this before sofIA.
  3. Kristen VFT reply-all — Quick email with VFT cam link, photosphere tool, and Google Doc to seed grantee group.
  4. Weekly Review (2pm) — Run /weekly-review. Reflect on the week. Prep for next week’s heavy schedule (Thu has 4 meetings).
  5. Monica Chen reply — Send the data collection/storage document she asked for.

Session Notes

sofIA Meeting (10:30am - ~11:30am)

With: Sergio Arango, Josh Weiss, Gabriel Inchausti, Micaela Bonilla, Guillermina Suarez

Key outcomes / what was discussed:

  • Team walked through their system architecture diagram (3 agents + mentor system)
  • They need user auth/login — each user gets a contained conversation
  • They need conversation persistence/memory — track growth mindset nodes emerging across a session (currently state is lost on refresh)
  • Discussed LLM tuning approach: Reuben recommended single/few-shot example additions to the prompt rather than fine-tuning — cheaper, faster to iterate, no training pipeline needed
  • Reuben suggested building a Prompt Lab so the team can experiment with SofIA’s prompts without touching code (similar to Build-a-Bot’s prompt lab)

Technical follow-ups for Reuben:

  • Help design auth flow (school codes? teacher-generated links?)
  • Help design database schema for conversation persistence
  • Advise on conversation memory architecture for node tracking
  • Potentially build or advise on a Prompt Lab for the team

Tags: [THOUGHT-PARTNER] [TOOLBOX] [CO-CREATE]

Generated: 2026-04-17 ~10:00 AM PDT (Friday)

Source: daily/2026-04-17.md