Back to Daily Daily Prep: Wednesday, April 29, 2026

Daily Prep: Wednesday, April 29, 2026

AI Dev Day 2 in SF. Flight home tonight 9:09pm. Light work calendar — protect mental energy for the conference and the flight. Two real action items lurking: Josh’s ISTE feedback (rework needed) and his Strategic Huddle invite (still unread in inbox).

Carried Forward from Monday (Apr 27)

Closed since Mon

  • ✅ AS:DE End-of-Month wrap-up filed (meetings/running-notes.md, Apr 27)
  • ✅ Cyan “outside the project / sounding board” Quoted Impact added
  • ✅ Belinda Yeung CRISPRkit React Native email sent
  • ✅ Egencia receipts → Moraima draft updated

Critical / time-boxed (must land this week)

  • REVISE ISTE 150-word description — Josh pushed back Mon night (Apr 28, 8:16pm email). Strip jargon (“problem statement”, “prototype”, “colleagues”); make librarian-friendly; reframe central question — Josh feels “should I use more or less AI?” misses the workshop’s actual move (identifying something you can chip away at, balancing humans + AI bots). Then send to Nadia Selim.
  • Register for ISTE through Moraima ($385 presenter, AS ops code) — by May 1 (Friday — 2 days). Don’t let this slip in the post-trip blur.
  • Read & accept Strategic Huddle invite (May 12, 2–3:30 PM with Cathy) — Josh’s email Apr 27 7:11pm still unread. Includes new point-person assignments: SofIA reassigned to Joe; CRISPRkit stays with Reuben. Worth noting before huddle.
  • GPS “robust” free-write (5 min walking + 20 min pen-and-paper) — for tomorrow’s Josh 1:1.
  • Bring “Reach” framing to Thu 1:1 — Josh’s assignment (Apr 23).

Cyan DeVeaux intro chain (still all open)

  • Intro Cyan to Kathy Kerns (Stanford lead librarian) — participant recruitment
  • Find/share Tech Interactive (San Jose) contact card with Cyan
  • Connect Cyan with Brian Brown + HCI devs re: Unity captioning
  • Connect Cyan with Tim/Tammin (Joyful Learning)
  • Connect Cyan with Cathy Chase for study-design sounding board
  • Schedule recurring 4–6 week Cyan check-ins (Cyan, Josh, Joe, Reuben)

Other carryover (still open)

  • Reply to Christian Haake (NLQ) — German Build-a-Bot translation inquiry (received Apr 27 1:15am)
  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread
  • Draft CRM survey questions — Josh still waiting (since Mar 5)
  • Follow up with Vanessa Monterosa (NewSchools) re: Flash Lab partnership
  • Cat Nostrand follow-up (no reply since Mar 16)
  • Create Flash Lab inventory document (basic vs deluxe)
  • SofIA auth flow / schema / conversation memory design (now Joe’s lead per Strategic Huddle assignments — Reuben in support)
  • SofIA Prompt Lab advisory (same — Joe leads)
  • Draft 3-year Accelerator anniversary emails (Josh, Kristen, Cathy, Isabelle)
  • Lane Young / Alexander Dawson trio meeting — waiting for Christine to schedule
  • Audit mybook.fyi Airtable — cross-reference emails with Wen
  • Add Quoted Impact entries to Airtable (sofIA, Dan/Josh Q2, Shaping the Narrative)

Open Questions/Blockers

  • Marily/Caitlin: IRB feedback on Health Coach Bot
  • Brooke (OTL): Geoff Cox + YouCubed contract precedent
  • ISTE: Josh’s revised framing — need to nail the central question before re-sending to Nadia

Today’s Calendar

All-day — Hotel checkout: The Mosser

54 4th St, SF. Check out before heading to the conference.

9:00 AM – 5:00 PM PT — DeepLearning.AI Dev Day (Day 2)

Location: Pier 48, Shed A, SF Notes: Day 1 recap email arrived overnight (“AI Dev Day 2 Has Begun!” 9:36 AM). Bring laptop + ID + ticket. Reminder set for 15 min before.

12:00–1:00 PM PT — NeoLens.ai Tech Catch Up

Personal calendar (Gmail): Recurring weekly tech sync. Google Meet (meet.google.com/wdx-cmcm-mxg). Decision: Likely conflicts with Dev Day sessions — skip or join briefly between sessions if it’s a quick one. This is your call based on what’s happening on the conference floor at 12.

6:00–7:00 PM PT — CAP Check-in with Jonathan

Stanford calendar. Recurring. Timing is tight — flight is 9:09pm. SF→SFO transit + security buffer means you’ll likely need to skip or take this from the SFO gate. Decide by 4pm.

9:09 PM PT — United 552 SFO → ONT

Confirmation: G829FF. Departs SFO Terminal 3, arrives ONT Terminal 2 at 10:45 PM. Plan: hotel → Dev Day → Uber to SFO ~6:30pm to be safe.

Email Action Items

Needs Response

  • Loren Pamo (Stanford CME) — InnovateED 2026 speaker invitation (arrived 9:50 AM today). Asking Reuben to speak again at InnovateED 2026 (week of Oct 8). Abstract submissions open through May 22. Worth a thoughtful response — possible Flash Lab / AI+Education talk vehicle. Triage: respond by end of week, not urgent today.
  • Christian Haake (NLQ) — German Build-a-Bot translation (carryover from Apr 27). Worth a reply this week — possible multiplier (German-speaking K-12 partners).

Needs Action (in inbox)

  • Josh Weiss — Re: Next steps (read, Apr 28 8:16pm): ISTE 150-word rewrite. See above.
  • Josh Weiss — Accelerator Studio Strategy Huddle (unread, Apr 27 7:11pm): Read it; calendar invite already sent. New project assignments noted above.

FYI / Watch

  • Kenji Ikemoto — Zoom recording for AI Seed Grants info session 4/24 — FYI, file for later
  • Hotel The Mosser — guest message — checkout admin
  • Egencia — Mosser payment confirmation — receipt for expense report
  • Loren Pamo InnovateED reply will likely be quick — don’t overthink it
  • Newsletters: TLDR AI ×2 (Apr 28 + 29), Hechinger (×2), Stanford Report (×2), DeepLearning.AI Dev Day recaps, Microsoft Copilot promos, Heroku, Airtable Hyperagent — all skip/skim
  • Reminder: Axess Timecard Due Tomorrow — already submitted Apr 27 ✅, ignore

Today’s inbox load

~30 emails since Sunday. ~3 actionable (Loren, Josh ISTE, Josh Strategy Huddle). The rest is conference recap + newsletter noise.

Slack Catch-Up

Nothing actionable since Friday

12 channels with unreads (#cop-remote-workers, #cop-ai, #edai, #stanford-genai-events, #gsesupport, #gse-staff-connect, #gse-data, #3d-printing-talk, #genai-learn-news-resources, #general, #random). No DMs or @mentions needing action.

Donut bot pinged about a coffee match (Joseph Nathan Wibowo) — low priority, can respond from phone.

Reminders

Claude-ToDo (work, mobile capture)

All research/explore links — none time-sensitive. No new work items to convert today.

Claude (personal)

  • ✅ Anniversary lodging booked (Lake Gregory Airbnb, Jun 8)
  • Echinacea (errand) — when you get home
  • Other research/reading items (no due dates)

From Inbox Processing

INBOX.md still contains the Apr 27 EOM transcript dump that was already processed into meetings/running-notes.md. Will clear after this prep.

Cadence Checks

  • TIMECARD: ✅ Submitted Apr 27 (3 days early). Stanford reminder hit today — ignore.
  • END OF MONTH: ✅ /monthly-airtable run Apr 27 (9 April entries).
  • DeepLearning.AI Dev Day: Today is Day 2. Flight home 9:09pm.
  • Josh 1:1 Thu Apr 30, 10am: Come with “reach” framing + completed “robust” free-write. Also bring revised ISTE 150-word.
  • SofIA Tech iteration Thu Apr 30, 2pm (Sergio + Micaela). Note: SofIA now Joe-led per Strategic Huddle assignments — but you’re still in the meeting and supporting.
  • ISTE registration deadline: May 1 (Friday — 2 days). $385 presenter rate via Moraima, AS ops code.
  • Strategic Huddle (May 12, 2–3:30 PM with Cathy): Invite arrived. Accept it.
  • InnovateED 2026 abstract: May 22 deadline if responding to Loren — comfortable runway.
  • Fizzy Maybe: 14 cards parked. Triage when convenient (mostly the Cyan intro chain mirroring action-items.md).

Today’s Priorities

Travel + conference day. Realistic priorities:

  1. Get to/from the conference and home safely. Hotel checkout, then Dev Day, then SFO ~6:30pm.
  2. Read & accept Strategic Huddle invite (5 min from a phone). Note SofIA→Joe / CRISPRkit→Reuben assignments.
  3. Sit with Josh’s ISTE feedback during downtime (conference breaks, airport, or flight). Don’t draft a finished version — just chew on the central question reframe so you can come to tomorrow’s 1:1 ready to riff.
  4. Hold the line on lower-priority work — Cyan intros, Christian Haake reply, Loren Pamo response can all wait until Thursday post-1:1.

Tomorrow (Thu Apr 30) is the real work day: Josh 1:1 (10am) + SofIA Tech (2pm) + the ISTE revise + register chain.

Session Notes

(Added throughout the day as significant work sessions occur)

Morning prep (~10 AM PT, from SF hotel)

  • Daily prep generated. Two surfaces from yesterday’s email that weren’t on the radar: Josh’s pushback on the ISTE 150-word draft (substantive — central question needs rethinking) and his Strategic Huddle invite (still unread, with project reassignments — SofIA→Joe, CRISPRkit→Reuben).
  • Light work day expected — conference + travel. ISTE revision is best done in airport/airplane mode tonight.

Mid-day three-task plan (during conference downtime)

Three things teed up:

  1. Cathy / Camryn parsing data — RESURFACED. Cathy DM’d Apr 28 (“we need it soon”). Camryn confirmed Apr 10 she wanted Option B (standalone “Strengths:”/”Weaknesses:” headers merge into the first bullet). You said “I’ll do it as requested” but the script + send never happened.
    • ✅ Updated tools/feedback-sentence-splitter.md with Option B header-merging logic (pendingHeader buffer; merges into next bullet/sentence; preserves orphan headers).
    • ✅ Apple Mail draft created: “Re: Parsing the data” → Camryn (cc Cathy). Draft says you’re running Option B today, will share the output. Run the script in the bound Apps Script editor → send link → ship the draft.
    • Sheet: https://docs.google.com/spreadsheets/d/1qYNVoNwuv_VNEGEDUmQ7ZTjHx524Mv_FACqpwqd2QeY/edit (Pretest, Test A, Test B tabs)
  2. SofIA pre-read for tomorrow’s 2pm meeting
    • Artifact: projects/sofia-design-doc.md (339-line reverse design doc from the Apr 17 codebase audit).
    • ✅ Apple Mail draft created: “SofIA — design doc / pre-read for tomorrow” → Sergio + Micaela; cc Guillermina, Gabriel, Josh, Joe, Cathy. Internal note in the body about Joe taking over as primary per Strategic Huddle.
    • Before sending: attach projects/sofia-design-doc.md from the laptop. Draft has a reminder line at the bottom.
  3. Josh 1:1 prep (Thu Apr 30, 10am)
    • ✅ prep/2026-04-30-josh-1on1.md written with priming questions for the “robust” pen-and-paper free-write (per Josh’s instruction: 5 min walking + 20 min on paper, no computer) and conversation angles for “reach.”
    • Includes also-bring list: revised ISTE 150-word, Moraima registration sign-off, Strategic Huddle reassignments, vibe-coded MVP support flag, CRM survey nudge.

Generated: 2026-04-29 ~10:00 AM PT (Wednesday, from SF)

Source: daily/2026-04-29.md