Back to Daily Daily Prep: Monday, May 4, 2026

Daily Prep: Monday, May 4, 2026

Light meeting day — Stanford calendar is empty (no AS:DE; that’s Tue 11am now). Good catch-up day after Dev Day week and the end-of-April push. Top item: confirm whether the ISTE 150-word description ever made it to Nadia Selim — Sent search shows no email to her, only the internal back-and-forth with Josh.

Carried Forward from Apr 30

Critical / verify ASAP

  • Send revised ISTE 150-word to Nadia Selim nselim@iste.org — ✅ Confirmed sent (Reuben verified May 4).
  • Confirm with Josh: is May 1 ISTE registration deadline real or de-prioritized? (Per Apr 30 prep: Josh leaning de-prioritized — no early-bird for presenters.)

Open carryover (still active)

  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread
  • Draft CRM survey questions — hanging since Mar 5. Commit a date in Thu 1:1 or de-scope.
  • Follow up with Vanessa Monterosa (NewSchools) re: Flash Lab partnership
  • Cat Nostrand follow-up
  • Create Flash Lab inventory document (basic vs deluxe)
  • Draft 3-year Accelerator anniversary emails (Josh, Kristen, Cathy, Isabelle)
  • Audit mybook.fyi Airtable — cross-reference with Wen
  • Add Quoted Impact entries to Airtable (sofIA, Dan/Josh Q2, Shaping the Narrative)
  • Confirm/send Moraima Egencia receipts (still in Drafts last check)

Waiting On Others

  • Josh Weiss — Slack reply on InnovateED 2026 (skip vs. go; $99 fee + poor ROI last year). Sent May 4.
  • Christian Haake (NLQ) — German Build-a-Bot translation. Reuben sent what he needed; ball in Christian’s court.
  • Marily / Caitlin — IRB feedback on Health Coach Bot
  • Brooke (OTL) — Geoff Cox + YouCubed contract precedent
  • Alissa (ISTE) — scheduling meeting with Jessica Rami + Isabelle

Cyan DeVeaux intro chain (rolled forward 2 weeks now — pick at least one this week)

  • Intro Cyan to Kathy Kerns (Stanford lead librarian)
  • Find/share Tech Interactive (San Jose) contact card
  • Connect Cyan with Brian Brown + HCI devs (Unity captioning)
  • Connect Cyan with Tim/Tammin (Joyful Learning)
  • Connect Cyan with Cathy Chase
  • Schedule recurring 4–6 week Cyan check-ins

Closed since Apr 30 (verified)

  • ✅ Apr 30 Josh 1:1 — held; notes filed to meetings/josh-1on1s.md. Robust + Reach discussion deepened.
  • ✅ Apr 30 SofIA Tech iteration — held; notes filed to meetings/running-notes.md. Decision: stay on Lovable, switch to Gemini 3.1-flash. Reuben to draft security doc.
  • ✅ INBOX.md cleared (Apr 30 raw notes filed to meetings + action items)

New from Apr 30 meetings

  • Draft Reach/Robust doc for Josh — “what’s in our control, what talents do I have, year-end story → inputs.” Brainstorm a third leg of the theme rotation (Robust + Reach + ?). Send before Thu May 7 1:1.
  • SofIA security doc — draft, send to Sergio + Micaela.

Today’s Calendar

Stanford calendar: no work meetings today. AS:DE has shifted to Tue 11am (recurring), so Mon is uncharacteristically clear. Use it.

(Personal/recurring: church, family birthdays — not surfaced here.)

Calendar Reconciliation

The Apr 30 daily file noted “Airplane to KSEE” as a stray full-day Stanford event needing verification before 10am. Today’s calendar pull does not show that event recurring — appears to have been a one-off that’s now past. No further action.

No other discrepancies between Apr 30’s look-ahead and today’s calendar.

Email Action Items

Needs Response

  • Loren Pamo (Stanford CME) — InnovateED 2026 (Apr 29) — paused; Reuben asked Josh on Slack May 4 whether to skip (poor ROI last year + $99 presenter fee). Action contingent on Josh’s reply.

Needs Action / Verify

  • Hotel The Mosser message (Apr 29) — likely receipt/checkout-related from Dev Day stay. Skim, then send to Moraima with the Egencia receipts pile.
  • Egencia “Payment confirmation for The Mosser” (Apr 28) — receipt for Moraima reimbursement bundle.

FYI / Watch

  • GSE 2026 Winter Close Schedule (Apr 28) — file mentally.
  • GSE Community Block Party May 28 (Apr 30) — RSVP if interested.
  • SWAYWO 2026 registration deadline (Apr 30, “tomorrow” = May 1) — likely already past; only matters if Reuben planned to attend.
  • Newsletters (TLDR AI, Hechinger, Data Points, Stanford Report, ASU+GSV, XQ, SSIR, Ulrich Boser, Microsoft Copilot, Heroku) — skip.

Today’s inbox load

~40 emails since Apr 28 morning. Mostly newsletters + Dev Day post-event. Maybe 2 actionable (Loren reply, Nadia verify).

Slack Catch-Up

Slack search MCP couldn’t resolve josh.weiss / joshua.weiss / josh username forms today — skipping the targeted DM scan. Unread scan: 0 unreads across 60 channels (xoxp partial coverage; no urgent flags).

Manual check recommended: Josh DM (the Apr 29 ISTE convergence thread is the place to verify whether the Nadia send happened).

Apple Reminders

Claude-ToDo (work, mobile capture)

  • googleworkspace/cli — explore for exec assistant integration (no due date)
  • Personal exec assistant idea (sharing context across machines via GitHub repo) — no due date
  • SQLite for exec assistant — already done (work-dashboard ETL is SQLite); can mark complete
  • “Make sure I’m not paying for Amazon business” — quick errand
  • NASA people X post — read item None time-sensitive.

Claude (personal)

  • Echinacea (errand, when home)
  • Read items (OpenAI Prompt Caching 201, arxiv 2512.05470, Google DeepMind skills) — defer to personal laptop
  • Ask Chris at Ascendant Aviation re: tax questions — no due date

Inbox Processed

INBOX.md had Apr 30 notes from Josh 1:1 + SofIA Tech. Filed:

  • Josh 1:1 → meetings/josh-1on1s.md (Apr 30 entry added)
  • SofIA Tech → meetings/running-notes.md (Apr 30 entry added)
  • 2 new action items added to action-items.md (Reach/Robust doc, SofIA security doc)
  • INBOX.md cleared

Cadence Checks

  • Timecard: Next semi-monthly deadline May 15. ✅ Last submitted Apr 27. Not yet within 3-day reminder window.
  • End-of-month Airtable: ✅ Done Apr 27. Next pass end of May.
  • Strategic Horizon: Monthly update overdue (last week of April passed during Dev Day). Push a quick update this week — already flagged in week-of-2026-05-03 digest.
  • Meeting prep needed (next 3-5 days):
    • Tue 2:30pm — Lane Young / Alexander Dawson Flash Lab. Sales/scoping call — explore partnering on a paid AI Flash Lab at his school. No pre-reading needed.
    • Wed 2pm — Studio Services + Jaylen/Roy (“Learning through Creation with GenAI”) — Cathy, Roy, Jaylen, Joe, Josh, Moraima. Worth checking what AS-side context to bring.
    • Wed 3pm — EdTech + Accelerator Studio CCT Sync — Peter Nguyen scoping a learning-design + research project from SoM. New thread.
  • Travel: Nothing in 4-6 week window. DCI Celebration June 5 is local-ish (no flight needed?). Confirm.
  • Fizzy Maybe: 7 cards parked (6 Cyan intros + Brandon Middleton). All carried as known. Triage during a Cyan-intro session.

Today’s Priorities

  1. Send at least one Cyan intro — chain has rolled 2 weeks now.
  2. Draft the Reach/Robust doc for Josh — better to start while the Apr 30 conversation is fresh; finish before Thu 1:1.
  3. Strategic Horizon refresh — quick push, end-of-April update.
  4. Loren Pamo — waiting on Josh’s Slack reply; reply only if Josh says go.

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-05-04 morning. Light Mon catch-up day after dense end-of-April.

Source: daily/2026-05-04.md