Back to Daily Daily Prep: Thursday, May 7, 2026

Daily Prep: Thursday, May 7, 2026

🤒 SICK DAY — all meetings cancelled. Reuben pushed the Josh 1:1 to Monday afternoon (Slack 8:25am: “any chance we could push our 1:1 today? I am feeling pretty under the weather” → Josh: “Of course. I hope you feel better”). VFT seed grantee monthly, SofIA coding session, Scott / Sage Stage all cancelled. Reach/Robust doc remains drafted at prep/2026-05-07-josh-1on1-reach-robust.md, ready when 1:1 reschedules.

Original prep notes preserved below for reference / future re-use.

Carried Forward from Wednesday (May 6)

Resolved overnight

  • ✅ Flash Lab cost sheet — sent to Josh on Slack at 5:15pm PT. Linked the Market Research doc + draft pricing sheet. Ball in his court. → tracked as Waiting On in action-items.md.
  • ✅ Tech feasibility scan timeline (Jessica Tsang + Josh) — confirmed availability week of June 8–12, except June 8 (anniversary). Yes/no/”on the fence” format approved. Closed.

Critical / time-sensitive

  • 🔴 Reach/Robust doc for Josh — today’s 10am 1:1 deliverable. If you didn’t get to it yesterday, you’re showing up without it; decide now whether to bring a verbal version or push the artifact later.
  • Reply to Loren Pamo — decline InnovateED 2026 (Josh said skip May 4). Still overdue, takes 2 minutes.
  • Reply to Josh re: Flash Lab website refresh — Apr 30 question. Greg’s Mon Tinkery Flash Lab + Tue’s AS:DE update (“Flash Lab demand increasing”) = you have field signal to draft a thoughtful answer.
  • Reply to Josh re: Codex — light 1-line ack on his “Interesting / GPT-5.5 step” note.
  • Egencia receipts → Moraima (Dev Day pile, available since May 1).
  • SofIA security doc — Sergio + Micaela. Today’s 2pm session is the natural moment to surface it.

Open carryover (still active)

  • Draft Build-a-Bot intake blurb (tech-level guide for Josh’s referrals)
  • Solicit updates from seed grant teams I’m responsible for
  • Listen to Schools In podcast w/ Meira Levinson; explore EdEthics partnership
  • Add Quoted Impact entries to Airtable (sofIA, Dan/Josh Q2, Shaping the Narrative, Efface launch + Cathy book chapter)
  • Strategic Horizon refresh (overdue from April)
  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread
  • Draft CRM survey questions — hanging since Mar 5
  • Follow up with Vanessa Monterosa (NewSchools)
  • Cat Nostrand follow-up
  • Create Flash Lab inventory document (basic vs deluxe) — NOTE: cost sheet went out yesterday; this inventory is the next-layer doc (what’s in basic vs deluxe SKU)
  • Draft 3-year Accelerator anniversary emails (Josh, Kristen, Cathy, Isabelle)
  • Audit mybook.fyi Airtable

Cyan DeVeaux intro chain (still rolling)

  • Intro Cyan to Kathy Kerns / Tech Interactive / Brian Brown / Tim-Tammin / Cathy Chase
  • Schedule recurring 4–6 week Cyan check-ins

Waiting On Others

  • Josh — Flash Lab cost sheet review (sent May 7 ~5pm)
  • Christian Haake (NLQ) — German Build-a-Bot translated JSON received May 5; integration on Reuben’s plate now
  • Marily / Caitlin — IRB feedback on Health Coach Bot
  • Brooke (OTL) — Geoff Cox + YouCubed contract precedent
  • Alissa (ISTE) — scheduling meeting with Jessica Rami + Isabelle

Today’s Calendar

10:00–10:45 AM PT — Josh<>Reuben 1:1 🔴

With: Josh Weiss Zoom: Join (PW: 588228) Deliverable: Reach/Robust doc (Apr 30 commitment) — articulate what’s in your control, what talents you have, trace year-end story back to inputs, brainstorm third leg of theme rotation. Likely topics from Josh’s side:

  • Cost sheet you sent last night — does he have feedback ready, or punt to next week?
  • Flash Lab website refresh (his Apr 30 ask — still open)
  • New FTE job description progress
  • Q-Centered Therapy / SoM EdTech proposal status
  • Anything from yesterday’s Peter Nguyen 3pm CCT meeting if you went Filing: meetings/josh-1on1s.md

11:00 AM–12:00 PM PT — “Scott” (work cal) ↔ Sage Stage (personal)

With: Scott Arnold (Gmail event “Sage Stage”, Reuben hosting via meet.google.com/iak-bjuz-gbr) Note: Stanford “Scott” entry is the cover; the actual meeting is the personal Sage Stage Google Meet. No work prep.

1:00–2:00 PM PT — Virtual Field Trips Seed Grantee Monthly 🌐

Organizer: Kristen Pilner Blair With (~25): Roy Pea, Dan Schwartz, Cathy Chase, Aditya Vishwanath, Jessica Tsang, Joe Sherman, Josh Weiss, Moraima, Renate Fruchter, Ana Saavedra, Keith Bowen, Kristen, + grantees (Lucy Webb, Sarah Williams-Habibi, Grant Parker, etc.) Zoom (updated link): Join (PW: 436464) — or in person Raikes Room 209 Agenda: Google Doc (Kristen sent yesterday evening) Context: Routine high-attendance seed grantee sync. Skim agenda before. You’re not driving — listen for cross-grantee patterns and any AI-feasibility threads worth flagging to Jessica Tsang’s June 8–12 long-list scan. Filing: meetings/running-notes.md

2:00–3:00 PM PT — Vibe Coding + Hard Coding + Google API session (SofIA)

With: Sergio Andres Arango, Micaela Bonilla Zoom: Join Context: SofIA coding pairing. Surface the security doc that’s been on the carryover list — natural moment. Filing: meetings/running-notes.md if substantive

Personal/Birthday

  • Adam Durkin’s birthday today (all day, personal contact)

Calendar Reconciliation

Yesterday’s daily file (May 6) Look-Ahead table for Thu:

  • ✅ Josh 1:1 10am — confirmed
  • ✅ Scott 11am — confirmed (personal Sage Stage cover)
  • ✅ VFT seed grantee monthly 1pm — confirmed
  • ✅ SofIA Coding 2pm — confirmed (calendar shows it as “Vibe coding + Hard coding + Google API session” w/ Sergio + Micaela — same meeting, fuller title)

No discrepancies.

Email Action Items

Today’s inbox (so far — all received this morning)

  • TLDR AI — newsletter. Skip.
  • Stanford Report — “Stanford frosh weigh in on AI in the classroom.” Worth a 2-min skim if curious — adjacent to your work.
  • Flint K-12 — “Our May Update” newsletter. Skip unless you’re tracking competitors.
  • Google AI Studio — “[Action Required] Secure your Gemini API access by June 19, 2026.” FYI / track — long lead time, but this is the kind of thing that bites if ignored. Pin for later this week.

Yesterday’s actionables (status)

  • Jessica Tsang / Josh — Tech feasibility scan ✅ Resolved. Available June 8–12 except June 8.
  • Joshua Weiss — Schedule conflict (to Joseph + Jessica, not Reuben) — FYI. Josh asking to move May 14 9:30 meeting to 1pm PT because Isabelle has a speaking conflict.
  • Joe Sherman — Airtable adds ×2 (Learning Through Creation / Other Projects) — FYI; Joe linked you to records. Glance when you next open Airtable.
  • Kristen Pilner Blair — VFT agenda — read before 1pm.
  • Christian Haake / Christine — Build-a-Bot Deutsch — translation thread. Action is on you (integrate German JSON).

Needs Response (carryover)

  • Loren Pamo (Stanford CME) — InnovateED 2026 — overdue decline. Still on the list.

FYI / Watch

  • Google Analytics report Apr 8 – May 5
  • Lemann Center event May 21–22 (RSVP optional)
  • DeepLearning.AI thanks-for-attending — no action

Slack Catch-Up

  • Josh DM: clean — your cost-sheet reply (5:15pm yesterday) is the latest. Two prior open threads still unanswered: Flash Lab website refresh (Apr 30) and Codex/GPT-5.5 ack. Both light; consider clearing during/after the 1:1 today.
  • #cop-ai, #edai, #genai-learn-news-resources — channel notification noise; nothing personal to action. Skip.
  • No new @mentions from Joe, Isabelle, Cathy, Christine, or Marily in the past 24h.

Apple Reminders

Reminders MCP still down (chronic — same error since Apr 23). Check Reminders app manually if you’ve added anything via mobile.

Inbox Processing

INBOX.md is empty. Nothing to route.

Cadence Checks

  • Timecard: Next deadline May 15 (8 days). Not yet in 3-day reminder window.
  • End-of-month Airtable: Done Apr 27. Next pass end of May.
  • Strategic Horizon: Still overdue from April — this week if possible.
  • Quarterly logic model: Mid-Q2; not due (next: end of June).
  • Meeting prep needed:
    • Today 10am — Josh 1:1 — Reach/Robust doc. If you’re walking in without it, decide whether to bring a verbal frame or push the artifact.
    • Tomorrow 10am — Lane Young follow-up (Reuben + Josh + Lane) — first follow-up since Tue’s intro. Cost sheet went to Josh last night; if Josh signs off this morning, you walk in tomorrow with a number to put on the table. Otherwise hold on pricing and keep it scoping.
    • Tomorrow 11am — Jacob Ramirez seed grant (rescheduled from Wed).
  • Travel: None in 4-6 week window.
  • Fizzy Maybe: 14+ cards (added 4 on Tue: #96-99). Triage on the board.
  • qmd reindex: Ran Tue after process-inbox.

This Week + Next Look-Ahead

Day Date Events
Thu May 7 Josh 1:1 10am (Reach/Robust due), Scott 11am, VFT seed grantee 1pm, SofIA Coding 2pm
Fri May 8 HOLD for HMT 7-9:30am, Lane Young 10am (follow-up — cost-sheet pricing live?), Jacob Ramirez 11am, Weekly Personal Review 2pm
Sun May 10 Mother’s Day
Mon May 11 Dentist 9am, 100x AI Roadmap 12pm
Tue May 12 AS:DE 11am, Accelerator Studio Strategy Huddle 2pm (Cathy, Joe, Josh, Reuben — quarterly cross-project review)
Wed May 13 Chiropractor 8am, Studio Services + Tequity Grant (Nigeria DBT) 12pm, NeoLens 12pm (personal), CAP Check-in w/ Jonathan 6pm

Today’s Priorities

  1. Reach/Robust doc — show up to the 10am with something, even if verbal.
  2. Use the 1:1 to surface: cost sheet feedback, Flash Lab website refresh ask, Codex ack — clear three open Slack/email threads in one room.
  3. VFT 1pm — listen for AI-feasibility threads worth flagging to Jessica Tsang’s long-list scan.
  4. SofIA 2pm — surface the security doc.
  5. Reply to Loren Pamo (decline InnovateED) — overdue, 2 minutes.

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-05-07 morning.

Verse of the day: 1 Peter 5:7 — “Cast all your anxiety on him because he cares for you.”

Source: daily/2026-05-07.md