Back to Daily Daily Prep: Monday, May 11, 2026

Daily Prep: Monday, May 11, 2026

Quiet Monday on the work calendar — Dentist 9am, 100x noon, and the rescheduled Josh 1:1 somewhere in the afternoon (time still not confirmed on calendar). Inbox is empty today; Slack unreads are zero. Real work today is: confirm 1:1 time + send Reach/Robust doc to Josh before it lands. Tue is the heavy day (AS:DE + Strategic Huddle).

Carried Forward from Friday (May 8)

Resolved over weekend

✅ Lane Young first call (Fri 10am) happened — no follow-up notes in meetings/running-notes.md yet; file today.
✅ Jacob Ramirez seed grant catch-up (Fri 11am) — Jacob accepted on calendar at 8:36am Fri.

Critical / time-sensitive

🔴 Confirm Mon 1:1 time with Josh — no calendar event yet, no Slack DM yet from him over the weekend. Either ping Slack mid-morning or assume his usual rhythm (early afternoon).
🔴 Send Reach/Robust doc to Josh before the 1:1 (drafted at prep/2026-05-07-josh-1on1-reach-robust.md; Resonance proposed as third leg).
Chase Josh on cost sheet feedback — sent Wed eve, no response yet. Surface in 1:1 if not answered by then.
File Lane Young May 8 meeting notes → meetings/running-notes.md + interactions table on people/lane-young.md.
Lane Young written scope + proposal — promised “this week” if discussed Friday.
Egencia receipts → Moraima (Dev Day pile, still pending since May 1).
Reply to Loren Pamo — decline InnovateED 2026 (overdue ~10 days).

Open carryover (still active)

Cyan DeVeaux intro chain (still rolling, week 3+)

Intro Cyan to Kathy Kerns / Tech Interactive / Brian Brown / Tim-Tammin / Cathy Chase
Schedule recurring 4–6 week Cyan check-ins

Waiting On Others

Josh — Flash Lab cost sheet review (sent Wed May 6 eve) + DCI June 5 logistics + Mon 1:1 time confirmation
Christian Haake (NLQ) — German JSON received May 5; integration on Reuben’s plate now
Marily / Caitlin — IRB feedback on Health Coach Bot
Brooke (OTL) — Geoff Cox + YouCubed contract precedent
Alissa (ISTE) — scheduling meeting with Jessica Rami + Isabelle (active thread May 7–8)

Today’s Calendar

9:00–10:30 AM PT — Dentist

Personal appointment. No work prep.

Afternoon (TIME TBD) — Josh<>Reuben 1:1 🔴

With: Josh Weiss Zoom: standard 1:1 link (see calendar when scheduled) Status: Rescheduled from Thu May 7 sick day. Josh’s “of course, hope you feel better” was the last Slack ack — no time confirmed yet. Ping him morning of if it’s not on the calendar by 11am.

Deliverables / topics to bring:

Reach/Robust doc — prep/2026-05-07-josh-1on1-reach-robust.md. Send before the 1:1 so Josh can skim.
Cost sheet feedback — surface if no response by then (sent Wed eve, May 6).
Flash Lab website refresh — Josh’s Apr 30 ask, still open.
Codex / GPT-5.5 ack — light 1-liner you’ve been carrying.
DCI June 5 logistics — Josh attending, you asked about night-before logistics Fri morning, awaiting reply.
Strategic Huddle (tomorrow) preview — quick alignment on what you’ll surface (Lane Young pricing, CRISPRkit handoff, SofIA-while-Joe-OOO, vibe-coded MVP flag).

Filing: meetings/josh-1on1s.md (not running-notes.md)

12:00–12:30 PM PT — HOLD 100x (Stanford) ↔ 100x AI Roadmap Update (Personal/Gmail) 🌐

With: Marion Shields, Lloyd Reeb, Pete Chambers Zoom: https://zoom.us/j/6212426881 (PW: 498977) Status: Biweekly recurring. Personal-side commitment; check status on AI Roadmap items. Filing: No work filing.

Personal birthdays

Andreas Karstad (45th)
Rhona-Mae Arca

Calendar Reconciliation

Friday’s daily file Look-Ahead table for Mon:

✅ Dentist 9am — confirmed (calendar shows 9am-10:30am)
⚠️ Josh 1:1 (afternoon, time TBD) — still not on calendar. Friday’s prep flagged this; remains true. Confirm with Josh before noon.
✅ 100x AI Roadmap 12pm — confirmed (HOLD + personal Gmail event match up at 12pm)

No surprises. The only open question is the 1:1 time.

Email Action Items

Today’s inbox

0 new today.

Carryover from Thu/Fri afternoon (since the May 8 prep was a morning snapshot)

Nadia Selim (ISTE) — “Re: Next steps” (Fri 7:32 AM) — follow-up on the session submission you sent May 4. Unread. Read + respond.
Jaylen Pittman — “Jaylen IRB and Grant Proposal” (Thu 4:03 PM) — likely tied to Wed’s Studio Services meeting on Learning Through Creation. Surface in Wed’s Studio Services Nigeria DBT meeting? Check thread.
Angel Velasquez — “Funding Inquiry: Summer AI/ML Research & Innovation Project (AI4ALL Ignite)” (Thu 3:42 PM) — Stanford student funding inquiry. Triage: decide if this is in scope or hand off.
Cathy Chase (via Google Drive) — “Folder shared: Interviews” (Thu 2:51 PM) — likely her book/research interview transcripts. FYI; open if it pertains to Studio Services Wed.
Moraima DiMare — “Deadline in 1 week: Seed Grants AI in Teaching and Learning” (Thu 2:46 PM) — SAL seed grants list reminder. FYI / awareness for cohort conversations.
Schedule conflict thread (Joshua Weiss / Jessica Rami / Jessica Garner / Alissa Anderson) — active group thread about the May 14 9:30 conflict (Isabelle has a speaking event). Josh proposed moving to 1pm PT. You’re on the thread but not driving. Monitor.
Joanna Carr — “Staff Meeting with Dan Schwartz, May 20 in Shriram II” (Thu 8:43 AM) — FYI calendar.
Christina Fajardo — “GSE May 2026 All-Staff Meeting [Hybrid]” (Thu 9:11 AM) — FYI calendar.

Still on the carryover stack

Loren Pamo (Stanford CME) — InnovateED 2026 — overdue decline. Send today, 2-minute reply.
Google AI Studio — Gemini API access by June 19 — long lead, pin for later.
Joe Sherman Airtable adds ×2 — glance next time you open Airtable.

Newsletters (skipped)

TLDR AI ×2, Stanford Report ×2, Flint K-12, SSIR, IT Community Update, Tech Training Open House, AlertSU Canvas notices, Amy Blue Awards, Learning Agency.

Slack Catch-Up

0 unread DMs across 50 channels scanned.
No new Josh DM over the weekend (Sat-Sun May 9-10) confirming the 1:1 time. Last DM was Fri morning (“Of course. I hope you feel better”).
No outstanding @mentions or asks from Joe, Isabelle, Cathy, Christine, or Marily.

Apple Reminders

Reminders MCP still down (chronic — same error since late April). Check Reminders app manually on the phone if anything was added.

Inbox Processing

INBOX.md is empty. Nothing to route.

Cadence Checks

Timecard: ✅ Submitted (May 11). Next deadline end of May.
End-of-month Airtable: Done Apr 27. Next pass end of May (~3 weeks).
Strategic Horizon: Still overdue from April. Schedule 30 min this week.
Quarterly logic model: Mid-Q2; next review end of June.
Meeting prep needed:
- Tomorrow 2pm — Strategic Huddle (Cathy, Joe, Josh, Reuben). Worth thinking about what you’d surface: Lane Young pricing, CRISPRkit handoff, SofIA-while-Joe-OOO, vibe-coded MVP support flag. No prep doc exists; consider drafting one this morning or early afternoon.
- Wed 12pm — Studio Services + Nigeria DBT (tEquity grant) — Cathy’s project. Skim recent emails from her if any; the Cathy “Interviews” folder share Thu may be relevant.
- Thu 10am — Josh 1:1 (regular weekly) — Josh flagged this as the ISTE Live 2026 registration decision point. Have a clear yes/no leaning.
Travel: DCI June 5 (Distinguished Careers Institute Flash Lab) is the next external. Josh attending; night-before logistics in flight.
Fizzy Maybe: 14+ cards as of Fri. Triage on board.

This Week + Next Look-Ahead

Day	Date	Events
Mon	May 11	Dentist 9am, Josh 1:1 PM (time TBD), 100x AI Roadmap 12pm
Tue	May 12	AS:DE 11am, Strategic Huddle 2pm-3:30pm, CAP Hemet 6:30pm
Wed	May 13	Chiropractor 8am, Studio Services / Nigeria DBT 12pm, NeoLens 12pm (conflict — drop personal), CAP check-in 6pm
Thu	May 14	Josh 1:1 10am (ISTE Live 2026 decision), NeoLens 5pm
Fri	May 15	Weekly Personal Review 2pm

Today’s Priorities

Confirm Mon 1:1 time with Josh — Slack DM if not on calendar by mid-morning.
Send Reach/Robust doc to Josh before the 1:1.
File Lane Young May 8 meeting notes → meetings/running-notes.md + people/lane-young.md interactions table.
Reply to Loren Pamo (decline InnovateED) — 2-minute clear-the-deck win.
Draft Strategic Huddle talking points for Tue (in prep/2026-05-12-strategic-huddle.md).
Light day otherwise — protect time for the doc work and Tue prep.

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-05-11 morning. Light Monday; the real load lands Tue.

Source: daily/2026-05-11.md

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