Back to Daily Daily Prep: Tuesday, May 12, 2026

Daily Prep: Tuesday, May 12, 2026

The work-heavy day of the week. AS:DE 11am, Strategic Huddle 2pm-3:30pm (Cathy joins — quarterly cross-project review). CAP Hemet 6:30pm. Inbox is light (Lakshmi confirmed Thu demo + a seed-grant submission confirmation from Mon evening). AS:DE prep doc is at prep/2026-05-12-as-de.md.

Carried Forward from Monday (May 11)

Resolved overnight / status check

  • ✅ Timecard submitted Mon May 11 — confirmed.
  • ✅ Thought Leadership application submitted Mon evening (personal — not surfacing at work meetings).
  • ⏳ Mon Josh 1:1 (rescheduled from May 7) — unclear whether it happened; no session notes filed yesterday. Treat any deliverables as still in flight unless confirmed.
  • ⏳ Reach/Robust doc to Josh — prep/2026-05-07-josh-1on1-reach-robust.md exists. If Mon 1:1 happened, this was likely the centerpiece. If not, still owed for Thu 1:1.

Critical / time-sensitive (today)

  • 🔴 AS:DE 11am prep — see prep/2026-05-12-as-de.md
  • 🔴 Strategic Huddle 2pm prep — see prep/2026-05-12-strategic-huddle.md
  • 🔴 Reach/Robust doc → Josh TODAY — work on between things; must land before EOD
  • Egencia + Dev Day receipts → Moraima + complete STAP reimbursement
  • Reply to Lakshmi Balasubramanian + set up Thu afternoon call ✅
  • Reply to Nadia Selim (ISTE) ✅ Now waiting on her for further details
  • Email Darcy WIP note + one-pager ✅ Sent (Josh CC’d, awaiting Darcy feedback; Josh may weigh in via thread)
  • Loren Pamo — InnovateED decline Ghost it (mass ask, not personal)

Open carryover (still active)

  • 3-year Accelerator anniversary emails (Josh, Kristen, Cathy, Isabelle) — this week or drop
  • Reply to Anthony Pollina — review his AI lesson plan
  • Weigh in on Efface/Privacy Office thread
  • Draft CRM survey questions — hanging since Mar 5
  • Follow up with Vanessa Monterosa (NewSchools)
  • Cat Nostrand follow-up
  • Create Flash Lab inventory document (basic vs deluxe)
  • Audit mybook.fyi Airtable
  • Add Quoted Impact entries to Airtable (sofIA, Dan/Josh Q2, Shaping the Narrative, Efface launch, Cathy book chapter)
  • Strategic Horizon refresh (overdue from April)
  • Confirm Chinese Build-a-Bot translation (DE/ES/FR/EN are shipped)
  • SofIA security doc → Sergio + Micaela
  • Solicit updates from seed grant teams I’m responsible for

Cyan DeVeaux intro chain (week 3+)

  • Intro Cyan to Kathy Kerns / Tech Interactive / Brian Brown / Tim-Tammin / Cathy Chase
  • Schedule recurring 4–6 week Cyan check-ins

Waiting On Others

  • Darcy + Josh — feedback on the one-pager + cost sheet email (sent May 11, Josh CC’d)
  • Josh — DCI June 5 night-before logistics, Mon 1:1 outcomes if it didn’t happen
  • Nadia Selim (ISTE) — further details after Reuben’s May 12 reply
  • Joe — Tech Interactive contact card for Cyan
  • Marily / Caitlin — IRB feedback on Health Coach Bot
  • Brooke (OTL) — Geoff Cox + YouCubed contract precedent
  • Alissa (ISTE) — scheduling meeting with Jessica Rami + Isabelle

Today’s Calendar

11:00–11:45 AM PT — AS:DE Meeting 🔴

With: Josh Weiss, Joe Sherman Zoom: stanford.zoom.us/j/92599859829 Prep doc: prep/2026-05-12-as-de.md (full breakdown of updates + asks) Filing: meetings/running-notes.md (heading: ## AS:DE (May 12, 2026))

2:00–3:30 PM PT — Accelerator Studio Strategy Huddle ⭐

With: Josh Weiss, Cathy Chase, Joe Sherman Zoom: stanford.zoom.us/j/94627384963 Format (per Josh’s invite): One-by-one project recaps → cross-support opportunities → mission/values alignment check → unknown unknowns → capacity calibration (which seed grants high-touch vs low-touch). What Reuben plans to surface:

  • CRISPRkit handoff status (open question for Cathy)
  • SofIA — what continues while Joe is OOO
  • Vibe-coded MVP support flag — triage going forward
  • Possibly: Thought Leadership seed grant application (personal-bandwidth touchpoint)

No prep doc drafted — verbal framing from AS:DE prep covers it. Worth 15 min before to gather notes if time allows. Filing: meetings/running-notes.md (heading: ## Accelerator Studio Strategy Huddle (May 12, 2026))

6:30 PM PT — Civil Air Patrol (Hemet) (personal)

Recurring. No work prep.

Personal

  • Outpouring prayer 10:30am (River Leadership) — already on personal calendar

Calendar Reconciliation

Monday’s Look-Ahead said Tue would have:

  • ✅ AS:DE 11am — confirmed
  • ✅ Strategic Huddle 2pm-3:30pm — confirmed
  • ✅ CAP Hemet 6:30pm — confirmed

No discrepancies.

Email Action Items

Today’s inbox (so far this morning)

  • Lakshmi Balasubramanian (Chris Lemons lab) — “Re: AI literacy resources” ✅ Thu afternoon call set up.
  • Newsletters / events (skip): TLDR AI, Microsoft Azure trainings, GitHub Copilot, Stanford Venture Studio office hours, Emerald library webinar, PSC Conscious Kid event May 15, Stanford Report (Brain Resilience).

Yesterday afternoon (post-Mon-prep snapshot)

  • Stanford Seed Funding application confirmation — personal, not work-tracked
  • AI Engineer Events — Summer of AIE — FYI, low priority
  • OpenAI Dev News, DeepLearning.AI Data Points, Airtable Effect — newsletters skip
  • Susanna Loeb — “Getting Down to Facts III 2026 Release” — GSE community list, FYI

Carryover (still owed)

  • Nadia Selim (ISTE) — “Re: Next steps” (May 8, unread) — ISTE session submission follow-up
  • Jaylen Pittman — “IRB and Grant Proposal” (May 7) — check thread before Wed’s Studio Services
  • Angel Velasquez — “Funding Inquiry: AI4ALL Ignite” (May 7) — triage in vs. out of scope
  • Loren Pamo — InnovateED 2026 — overdue decline (~11 days)
  • Google AI Studio Gemini API by June 19 — long lead, pin
  • Joe Sherman Airtable adds ×2 — glance next open

Slack Catch-Up

  • Kyla Cook DM (Mon 11:50 PM): “thanks” — closing message on prior thread. No action.
  • No other unread DMs across 50 channels scanned.
  • No pending @mentions from Josh / Joe / Isabelle / Cathy / Christine / Marily.

Apple Reminders

Reminders MCP still down (chronic). Check Reminders app manually if anything was added on mobile.

Inbox Processing

INBOX.md is empty. Nothing to route.

Cadence Checks

  • Timecard: ✅ Submitted Mon May 11. Next deadline end of May.
  • End-of-month Airtable: Done Apr 27. Next pass end of May (~2.5 weeks).
  • Strategic Horizon: Still overdue from April. Consider a 30-min push this week.
  • Quarterly logic model: Mid-Q2; next review end of June.
  • Meeting prep needed:
    • Today 2pm — Strategic Huddle — no prep doc; verbal framing covers it. Drop 15 min before if possible.
    • Wed 12pm — Studio Services + Nigeria DBT — Cathy’s tEquity grant. Skim Cathy’s “Interviews” Drive share from Thu if relevant.
    • Thu 10am — Josh 1:1 (regular weekly) — ISTE Live 2026 decision point. Land yes/no leaning.
    • Thu 1:30pm — Lakshmi demo — Build-a-Bot + Flash Lab walkthrough. Light prep; pull her profile (none exists yet — create people/lakshmi-balasubramanian.md).
  • Travel: DCI June 5 (Distinguished Careers Institute Flash Lab) is the next external. Josh attending; night-before logistics in flight.
  • Fizzy Maybe: 14+ cards still. Triage on board.

This Week + Next Look-Ahead

Day Date Events
Tue May 12 AS:DE 11am, Strategic Huddle 2pm-3:30pm, CAP Hemet 6:30pm
Wed May 13 Chiropractor 8am, Studio Services / Nigeria DBT 12pm, NeoLens 12pm (conflict — drop personal), CAP check-in 6pm
Thu May 14 Josh 1:1 10am (ISTE decision), Lakshmi demo 1:30pm (Build-a-Bot + Flash Lab), NeoLens 5pm
Fri May 15 Weekly Personal Review 2pm
Sat-Sun May 16-17 —

Today’s Priorities

  1. AS:DE 11am — see prep/2026-05-12-as-de.md. Flag Strategic Huddle items.
  2. Strategic Huddle 2pm — 3 items to surface (CRISPRkit / SofIA-while-Joe-OOO / vibe-coded MVP).
  3. Reach/Robust doc → Josh TODAY — work in gaps between meetings; send before EOD.
  4. Egencia receipts + STAP reimbursement — if there’s a window.

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-05-12 morning. AS:DE prep doc filed separately at prep/2026-05-12-as-de.md.

Source: daily/2026-05-12.md