Back to Daily Daily Prep: Monday, May 18, 2026

Daily Prep: Monday, May 18, 2026

Light work-calendar Monday — no Stanford meetings. The work today is GSE Dan Schwartz postcard before EOD + starting the GPS retrospective draft (the big mid-week deliverable) + closing the carried-forward May 12 huddle filing. Tue is heavier (AS:DE 11am + Data-to-LMIC 2:30pm with Piya Sorcar). Thu is the dense work day (Josh 1:1 + Studio Services + CRISPRkit).

Open Threads from Yesterday (May 15)

  • GPS retrospective — draft not yet started. Friday’s plan was “use the 2pm Personal Review block to start.” Status unknown over weekend. Due ~May 20-21 (mid-week).
  • Strategic Huddle (May 12) running-notes NOT FILED. Carried 4 days now. ~15-min job. Should land before the GPS retro work absorbs the week.
  • Cyan DeVeaux — commit or formally pause. Still rolling forward. Now into 4+ weeks of stall.
  • CRISPRkit handoff — open question for Cathy. Thu Studio Services + CRISPRkit (1pm) is the natural close-out moment.
  • R/R/R email in Drafts — May 13 4:59pm Apple Mail draft is now superseded (Josh got the doc via Slack link and the conversation pivoted to GPS retro). Decide: delete or repurpose.

Today’s Calendar

9:00–10:00 AM PT — 100x AI Roadmap Update (personal)

With: Marion Shields, Lloyd Reeb, Pete Chambers (100x Forum). Zoom: zoom.us/j/6212426881 (PW: 498977) Status: Biweekly recurring, personal-side commitment. Stanford HOLD (“100x”) covers the 9-9:30 portion. No work filing needed.

That’s the only meeting on the work calendar today. The rest of the day is protect-time for GPS retro + the postcard + the open carryover threads.

Calendar Reconciliation

Friday’s look-ahead said today (Mon) would have: 100x AI Roadmap Update 9am + GSE postcard deadline ✅. Both confirmed. No discrepancies.

Email Action Items

Inbox is all newsletters / low-priority since Friday.

  • Stanford CME / Loren Pamo — “Last Chance to Submit Your Abstract: InnovateED 2026” (this morning) — already decided ghost (mass ask, not personal, per [[feedback-ghost-when-not-personal]]). Do nothing.
  • All other senders today: Stanford Report, SSIR, Hechinger, Stanford Venture Studio, AMD AI Research, NHSA — newsletters. Skip.

Still carried (from Fri/Thu carryover stack):

  • Nadia Selim (ISTE) — next-steps reply now possible (ISTE Live decision = yes, session submitted May 4). Light nudge worth sending.
  • Jaylen Pittman — Learning Through Creation thread
  • Angel Velasquez — AI4ALL Ignite triage
  • Joe Sherman Airtable adds (×2)

Slack Catch-Up

Scanned 266 channels, 13 with unreads. Nothing urgent. Same stack of stale unreads from past prep runs (donut bot, #cop-remote-workers pet photos, Joe’s May 12 Learning Impact Exchange invite, PhD Brazil grant CFP). No new DMs from Josh, Joe, Isabelle, Cathy, Christine, Marily, or Jessica (ISTE). No @mentions flagged.

Reminders

Apple Reminders — no overdue / due-today items.

Same 5 aspirational items still parked in Claude-ToDo (googleworkspace/cli, personal-life assistant, SQLite musings, Amazon Business check, NASA link). Carried since Mar/Apr. Triage on personal laptop this week — these have been flagged for cleanup three days running.

Personal “Claude” list: Chris/Ascendant Aviation tax follow-up, echinacea, OpenAI Prompt Caching 201 cookbook (due Feb 26 — stale), arxiv link, DeepMind skills collection. All personal-laptop items.

From Inbox Processing

INBOX.md is empty. Nothing to route.

Cadence Checks

  • Timecard: ✅ Submitted Fri May 15. Next deadline end of May (~May 29-31).
  • End-of-month Airtable: ~Wed May 27 is the realistic target. Mention to surface monthly Airtable run next week.
  • Strategic Horizon: Still overdue from April. Carryover several days now. 30-min job — if GPS retro work doesn’t swallow the week, push it.
  • Travel — DCI June 5: Now ~2.5 weeks out. Egencia booking window is THIS week.
  • Meeting prep needed (next 3-5 days):
    • Wed May 20, 10am — GSE All-Staff (Dan Schwartz farewell, hybrid Shriram II + Zoom). Postcard contribution due TODAY by form (form link) — ~5 min.
    • Thu May 21, 1pm — Studio Services + CRISPRkit (Moraima, Alex Choi, Cathy, Josh, Joe, Maren Pfirrmann). The natural moment to close the CRISPRkit handoff question for Cathy.
  • qmd re-index: Run after daily file generation.

Today’s Priorities (Top 5)

  1. GSE Dan Schwartz postcard — due TODAY by form. ~5 min. Lowest-friction win on the list.
  2. Start GPS retrospective draft — R/R/R lens, first-person reflective, STAR-style prompts. This is the main work block today. Due to Josh ~May 20-21.
  3. File Strategic Huddle (May 12) running-notes to meetings/running-notes.md. Heading: ## Strategic Huddle (May 12, 2026). Carried 4 days now.
  4. Cyan DeVeaux — make the call. 2 intros today (Kerns + Tech Interactive are the easiest) OR draft the formal pause note. Don’t carry into Tuesday.

Stretch: Egencia DCI June 5 booking. Strategic Horizon refresh. Reply-nudge to Nadia (ISTE) — light “checking in” given the May 14 decision.

Full task queue: see action-items.md.

This Week + Next Look-Ahead

Day Date Events
Mon May 18 100x AI Roadmap 9am, GSE postcard deadline
Tue May 19 AS:DE 11am, Data-to-LMIC 2:30pm (Piya Sorcar, TeachAids)
Wed May 20 GSE All-Staff 10am (Dan farewell)
Thu May 21 Josh 1:1 10am, Studio Services + CRISPRkit 1pm (Moraima, Alex Choi, Cathy, Josh, Joe, Maren)
Fri May 22 Weekly Personal Review 2pm

Session Notes

(Added throughout the day as significant work sessions occur)

Generated: 2026-05-18 morning. Light Monday — real work is the postcard + GPS retro start + Strategic Huddle filing + Cyan call.

Source: daily/2026-05-18.md