Back to Daily Daily Prep: Wednesday, May 20, 2026

Daily Prep: Wednesday, May 20, 2026

Two work meetings: GSE Dan Schwartz farewell 10am + new Leading Educators / Flash Lab pricing call 2pm with Josh, Mike Acedo, Louisa Rosenheck. The 2pm is the live test of the cost sheet that’s been sitting with Josh since May 6 — Josh explicitly asked for “somewhat finalized pricing sheet” in the invite. Between the two: GPS retrospective drafting (last clear block before Thursday’s 1:1).

Open Threads from Yesterday

  • 🟡 GPS retrospective narrative — bullets done (prep/2026-05-18-gps-bullets.md); prose pass scheduled for Tue 2pm HOLD. Status from yesterday unknown. Due before Josh 1:1 tomorrow (Thu 10am).
  • 🟡 Josh’s sacrificial GPS first draft — promised “mid next week” May 14. Should land today or tomorrow.
  • 🔴 Strategic Huddle (May 12) running-notes STILL not filed. Carried 8 days now. The vibe-coded MVP-as-a-service idea + capacity calibration framework + Cyan stall + Joe OOO question + CRISPRkit handoff Q have not been written up.
  • 🆕 Flash Lab cost sheet — Josh needs it TODAY for 2pm Leading Educators call. This is the moment the cost sheet (sent May 6, no feedback for 2 weeks) becomes live. Worth a 5-min check-in before 2pm: is the version Josh has the latest, does it need a tweak?
  • Wen Ma MyBook reply — was on yesterday’s list. Status unknown.
  • Piya Sorcar (TeachAids) LMIC call — happened yesterday 2:30pm. If notable, file to meetings/running-notes.md and create people/piya-sorcar.md.
  • Cyan DeVeaux — still stalled. Carried.
  • CRISPRkit handoff — Thursday’s Studio Services + CRISPRkit 1pm is the natural close-out.

Today’s Calendar

10:00–11:00 AM PT — GSE May All-Staff [Hybrid] 🔴

Organizer: Christina Fajardo Where: Shriram II ANKO + Zoom (PW: 258988) Context: Dean Dan Schwartz farewell — reflecting on his 11 years of leadership. Celebratory; ~120+ GSE staff including Isabelle, Brooke Donald, Christine Bywater, Jessica Tsang, Ana Saavedra. Pre-meeting breakfast/social from 9am. Prep: None. Show up (or join Zoom). The postcard contribution form was due Mon May 18 — if not submitted, no escape now, but handwritten postcards may still be accepted at Raikes 2nd-floor Dean’s Office desk. Filing: No specific filing needed — large staff meeting.

2:00–2:30 PM PT — Josh/Mike/Louisa (Leading Educators) 🔴 NEW

With: Josh Weiss, Mike Acedo (Leading Educators), Louisa Rosenheck (Leading Educators) Where: Microsoft Teams (PW: ZQ9Kz6Y4) Context: Mike invited Josh yesterday — “Will be talking with an organization about potentially using Flashlab. A somewhat finalized pricing sheet will be helpful.” Josh pulled Reuben in. This is a real Flash Lab partnership scoping conversation with a third-party PD organization (Leading Educators) potentially packaging Flash Lab for their clients. Louisa Rosenheck is well-known in ed-tech R&D — was at MIT Media Lab / Looking Glass. Mike Acedo leads ops at Leading Educators. Prep:

  • Pull the latest cost sheet version — confirm Josh has it. The May 6 draft has been sitting with him; if you’ve revised since, send the latest. ~15 min before 2pm.
  • Light skim: leadingeducators.org — they’re a 20-year-old teacher leadership / PD nonprofit. Not a cold call — Mike approached Josh first. Per the no-pre-read-for-sales-calls rule, don’t deep-dive; let Mike frame what they’re after.
  • One framing to bring: Flash Lab as a deliverable Leading Educators can offer their teacher cohorts (licensing model) vs. as a Stanford-delivered service for their cohorts (partnership model). These are different pricing structures. Filing: meetings/running-notes.md → ## Leading Educators / Flash Lab pricing scoping (May 20, 2026). Create people/mike-acedo.md and people/louisa-rosenheck.md after.

Calendar Reconciliation

Yesterday’s look-ahead said today (Wed May 20) would have: GSE All-Staff 10am (Dan farewell) ✅. Confirmed.

🆕 Josh/Mike/Louisa Leading Educators 2pm — new since yesterday’s prep. Mike’s invite went out Tue May 19 2:55pm. Josh pulled you in. This is the big surface for the day.

Email Action Items

Inbox is quiet — only the GSE All-Staff reminder + newsletters (TLDR AI, Stanford Report, Stanford Transportation).

  • Christina Fajardo (GSE) — “Reminder: All-Staff Breakfast and Meeting Today” — RSVP not needed. Show up or join Zoom.

Still carried (multi-day): Wen Ma MyBook app debugging, Nadia (ISTE) next-steps nudge, Anthony Pollina, Joe Sherman Airtable adds (×2).

Slack Catch-Up

Yesterday’s run was quiet (no DMs from Josh/Joe/Isabelle/Cathy/Christine/Marily/Jessica). Skipping deep scan this morning. If Josh sent anything about the Leading Educators call last night or this morning, surface in a quick check before 2pm.

Reminders

Apple Reminders — no overdue / due-today items.

Same 5 stale aspirational items in Claude-ToDo (googleworkspace/cli, personal-life assistant, SQLite musings, Amazon Business, NASA link). Parked since Mar/Apr. Triage on personal laptop this weekend.

From Inbox Processing

INBOX.md is empty. Nothing to route.

Cadence Checks

  • Timecard: ✅ Submitted May 15. Next deadline May 31 (~11 days).
  • End-of-month Airtable: Last week of May. Plan to run /monthly-airtable Thu or Fri.
  • Strategic Horizon: Still overdue from April. 3+ weeks of carryover.
  • Travel — DCI June 5: ~2 weeks out. Egencia booking window is closing.
  • Meeting prep needed (next 3 days):
    • Thu May 21, 10am — Josh 1:1. Centerpiece: GPS retrospective drafts (yours + Josh’s sacrificial). Filing: meetings/josh-1on1s.md → ## Josh 1:1 (May 21, 2026).
    • Thu May 21, 1pm — Studio Services + CRISPRkit (Moraima + Alex Choi + Cathy + Josh + Joe + Maren). Close the CRISPRkit handoff question. Surface cost sheet feedback if Josh hasn’t said anything by then.
  • qmd re-index: Run after daily file generation.

Today’s Priorities (Top 5)

  1. 🔴 2pm Leading Educators / Flash Lab pricing call — pull latest cost sheet, confirm Josh has the right version, walk in ready to talk pricing structure (licensing vs. partnership delivery).
  2. 🔴 10am GSE Dan Schwartz farewell — show up (Shriram II or Zoom).
  3. GPS retrospective prose draft — last clear block before Thu 1:1. Use any uninterrupted time between meetings.
  4. File Strategic Huddle (May 12) running-notes — 8 days carried, still a ~15-min job. Filing format: ## Strategic Huddle (May 12, 2026).
  5. File yesterday’s Piya Sorcar (TeachAids) meeting notes + create people/piya-sorcar.md if it was a substantive call.

Stretch:

  • Reply to Wen (MyBook debug).
  • Cyan DeVeaux: commit or formally pause (now 4+ weeks rolled forward).
  • Egencia DCI June 5 booking.

Full task queue: see action-items.md.

This Week + Look-Ahead

Day Date Events
Wed May 20 GSE All-Staff 10am (Dan farewell), Leading Educators / Flash Lab 2pm (Josh + Mike Acedo + Louisa Rosenheck)
Thu May 21 Josh 1:1 10am, Studio Services + CRISPRkit 1pm (Moraima + Alex Choi + Cathy + Josh + Joe + Maren)
Fri May 22 Weekly Personal Review 2pm
Mon May 25 —
Tue May 26 AS:DE 11am, end-of-month Airtable window opens

Session Notes

(Added through the day as significant work sessions occur)

Generated: 2026-05-20 morning. The 2pm Leading Educators call is the surprise surface of the day — Flash Lab pricing goes live with a third-party PD org.

Source: daily/2026-05-20.md