Action Items
Showing items owned by others: Brooke (OTL), Christine, Isabelle, Joe, Joe + Josh, Joe + Mispa, Josh, Josh/Isabelle, Josh/Reuben, Marily/Michele, Marily/Reuben, Reuben/Gregory, Reuben/Joe, Reuben/Josh, Reuben/Marily, Wen
Unsorted
24Forward Claire's email/co-proposal to Reuben
Josh
Add Josh's 2 invitees to Learning Impact Exchange
Joe + Josh
Get co-proposal from SoM / Kristen Bassetti; share with SAL leadership
Josh
Schedule Maisha (+Entero?) recording for ethnic studies intro video
Joe + Mispa
Reschedule postponed Sea Grant story (participant had death in family)
Joe
Confirm HarmonAI / Elizabeth recording dates for next week at Bing
Joe
Ensure Ryan (completed Sea Grant) is included in future convenings
Joe
Waiting: Marily & Michele to send articles (behavior change research)
4mo
Marily/Michele
Explore "When does the algorithm become AI?" — Andrea Carpati's nanoGPT (entire algorithm in 200 lines of code). When does the algorithm become AI literacy? Explore for Christine's workshop content.
Explore running work dashboard from **Raspberry Pi**
Firebase migration: Legacy Cloud Functions (1st gen) env config retiring March 2027. Audit affected projects.
4mo
Consider how memory systems apply to 100X and Sage Stage
Explore "When does the algorithm become AI?" — Andrea Carpati's nanoGPT. When does an algorithm become AI literacy? For Christine's workshop.
Explore Google Workspace CLI (github.com/googleworkspace/cli) for exec assistant system — create Google Docs, reference files
Figure out personal exec assistant setup — share context without personal details on work laptop (maybe a separate GitHub repo?)
~~Lakshmi (Chris Lemons lab) summer Flash Lab — wait for Josh intro~~ — Josh introed May 8; Lakshmi confirmed Thu May 14 1:30pm Zoom demo (Build-a-Bot + Flash Lab). | Done: 2026-05-12
**Send Moraima Dev Day receipts** (hotel, food, rideshares for Apr 28-29 SF trip — she has flight already) | Sent Fri May 29 11:12pm ("Expense Report — DeepLearning.AI Dev Day") | Done: 2026-05-29
1mo
**Revise + send Dan email** re: outside researchers running research on SAL offerings (Kellie/PCOL3888). Josh approved the draft (Slack, Jun 11) with one addition: mention Kellie heard how it helped folks internally at Stanford and was curious to try it at her own institution. Send before Wed Jun 17 Kellie meeting.
1mo
Reply to Wen — confirm she doesn't need to pay for Firebase yet (MyBook back on free-tier footing after the save-bug fix)
1mo
Review + respond to Cathy Chase (3 comments) and Paige Teamey on the `interview_data_processed` Google Sheet ("jagger?", "engineering or english?", changed wording question)
1mo
Share workshop planning-doc links with Sarahi (Learning Futures Summer Program) — Joe shared Shaping the Narrative; Reuben has access to the other workshops' docs
1mo
**Draft partnership MOU (Greg/Karen)** — simple template, two charge components: (1) workshop delivery at $X, (2) on-site train-the-trainer + 6 weeks QA support at $X. One-time costs, no rev-share (reference ISTE model for structure only). Keep language concise so Greg can customize. Josh reviews before it goes to Greg; CC Josh on all Greg/Karen email.
3w
**Workshop facilitation lessons → reusable scaffolding** — (a) facilitator briefing / role-clarity doc (explicit active-facilitation expectations, talking points, group-dynamics handling; review with each facilitator pre-event); (b) light start-of-workshop assessment to spot teams that struggle to self-organize and give them extra scaffolding.
3w
**SofIA simulation + testing follow-ups** — fix prompt "ahead-of-context" behavior; verify sim platform fully wired (front+back); configure DB storage to persist all sim runs; build adversarial test suite (profanity/blackmail/off-topic edge cases); multi-model testing abstraction (Gemini/Claude/GPT) w/ standardized eval; analyze eval results for guardrail adherence.
3w
This Week
11SofIA simulation + testing follow-ups — prompt fix, DB storage for sim runs, adversarial test suite, multi-model eval framework
**Lane Young / Alexander Dawson Flash Lab call** — Tue May 5, 2:30pm PT. Josh + Reuben + Lane (Christine handed off, not joining). Flash Lab + coaching arc for ~15-20 high-flier teachers, K/3-8 independent school in Las Vegas.
2mo
Audit mybook.fyi Airtable — add missing check-ins/builds by cross-referencing emails with Wen
2mo
Schedule recurring **4–6 week Cyan check-ins** on calendar (Cyan, Josh, Joe, Reuben)
2mo
SofIA: Draft security document for data setup; send to Sergio + Micaela
2mo
Lakshmi (Chris Lemons lab) summer Flash Lab — wait for Josh intro
**Send Egencia + Dev Day receipts to Moraima** + complete **STAP reimbursement**
2mo
**Jaylen Pittman / Roy Pea — offline AI playground next steps:** scope Pi 5 local model mirror, Firebase data collection, student-facing audit log, UI tweaks (param descriptors / help bubbles)
1mo
Follow up with Vanessa Monterosa (NewSchools) re: Flash Lab partnership — if it's a "no" let her know. Talk to Christyl tonight about it.
5mo
**Write tag analysis plan** — how to roll out over next 3 months. AI-analyze Airtable for possible tags, review manually, clean up consistency. By July: dead confident in data reliability.
4mo
Draft batch "how did it go?" email for stale Build-a-Bot facilitators | Hooks: Experiment cards, 1000+ bots, system prompt history, start messages revamp
Triage
22Respond to Elena Epshtein (Changers / TCD) — cold inbound to join the Accelerator Studio
ISTE AI Pavilion prep: 1-5min AI story + watch role-assignment email + USB-C dongle
Vote on OKR guiding questions in Mural (Josh 3-part ask) — due EOD Thu Jun 18 before OOO
Latvia: define Stanford research-collaboration contribution (research-output formats + joint research w/ RTU/LU SIIC)
Latvia: finalize + send MOU (fee + signing entity + OTL review)
Latvia: design Oct Flash Lab 2-day (Day1 hypothesis-test + Day2 train-the-trainer) + rubric + inter-session guide
Kellie/PCOL3888: support Flash Lab integration + measurement (Cogniti/Canvas, wager-vs-comfort logbook) — Aug 1 deadline
Workshop facilitation scaffolding — facilitator briefing/role-clarity doc + light start-of-workshop self-organization assessment (ISTE debrief)
Draft partnership MOU (Greg/Karen) — delivery + train-the-trainer w/ 6wk QA, one-time cost, no rev-share; Josh reviews before sending
Sync workshops Google Sheet with reference/workshops.csv (added Jun 4 SMCOE BaB + Jun 5 DCI Flash Lab)
Jaylen Pittman / Roy Pea: scope Pi 5 mirror + Firebase logging for webllm-promptlab; ship UI tweaks (help bubbles, param descriptors)
Reply to Kellie Charles — share FlashLab file/print links + ack human-card suggestions
AI Learning Day (Jul 28/29) build-out — speaking notes, nutrition label, capture instrument, gallery/flash-lab prompts, leave-behinds
Look at photosphere camera — what we need to do (Josh asked)
Review + edit Latvia Agreement for Professional Services doc before Olivia signs
Reply to Chris Cobb — confirm Anthropic credits still renewing on GSE IT PCard (MC 8802), $50 on 6/1
FlashLab boosts refresh — add Kellie's cards: 'critical friend' (design) + 'message box' audience alignment (advocate)
Send Marisol the May '25 Mountain View HS comic log dataset (apply her formatting notes) — Cathy ask
Triage 5 ISTE post-workshop responses — who to keep warm (report to Josh)
Build maintaining-vs-expanding partner decision table + pressure-test (LPI/NewSchools/ISTE/Latvia)
Draft Facilitator Handbook v1 + TtT Handbook v1 (Flash Lab Q3 SMART-goal artifacts)
Design STEP Flash Lab session (Jul 22-23) — 35-min single-tool session x2 each morning, Barnum Hub
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Outreach / CRM
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Not Now
87Reach out to **Katherine (Kathy) Perkins** (PhET, CU Boulder) — Reuben flagged to Isabelle & Josh via Slack Mar 9. Wait for their response, then follow up. | Context: Scaling Sustainably panelist Oct 2025
**Draft 5-6 CRM survey questions** — trusted providers, price points, engagement tiers, representation. Run by Josh async before sending.
4mo
Embed training videos into Wen's workflow | Videos: https://youtube.com/@myjob-fyi (received Mar 2)
Schedule coffee/meeting with Candace Thille next Stanford visit
5mo
Review Cathy's Learning Science Principle Cheat Sheet (re: ABCs Bots) — [Google Slides link](https://docs.google.com/presentation/d/1tN0EjSx84s5uMyhBFyA87XiLFhfiSPiD/edit?usp=sharing_eil&rtpof=true&sd=true&ts=6943666f)
4mo
Think about replicating Siegel success story — who might fund this? Jot ideas, send to Josh
5mo
Explore how Build-a-Bot fits into Christine's 5-session series (online self-paced)
4mo
Define quality control framework for "certified trainer" branding — what happens when we're not in the room?
4mo
Reuben/Josh
Look into Kai project — Google Glass for autistic kids
5mo
Look up Maryam's dissertation (literacy/modality for people with disabilities) | Before: Next meeting
**Due diligence on ISTE:** How many trainings do they do? Revenue potential? PL offerings landscape.
4mo
Reuben/Josh
Research AI + special ed interventions for whitepaper
Look up "spider ballooning" concept from Chris Chafe talk
Prepare Activation Stage concept — 20-30 min Flash Lab intro + CTA for full experience at school/district
4mo
Review isometric NYC workflow: https://cannoneyed.com/projects/isometric-nyc
Check out oxen.ai - synthetic datasets, train/fine-tune models
Prepare **IRB materials** — consent language for cloud sync default, storage, deletion, moderation
3mo
Marily/Reuben
Upload **document library and demo links** — provision access for team
3mo
Review tEquity seed grant projects to familiarize
4mo
**Register for ISTE Live 2026** (end of June) — https://conference.iste.org/2026/
4mo
Finalize **moderation pipeline** — document keyword → moderation API → custom prompt flow, measure latency
3mo
Consider memory systems for 100X and Sage Stage
Send Wen functional test plan and end-to-end test plan template
5mo
Review X post on memory systems: https://x.com/gkcs_/status/2016762126371606901
Add **provenance links** to health responses — cite peer-reviewed sources
3mo
Follow up with Wen — she sent video playlist, see about incorporating it
4mo
Review X post on system improvements: https://x.com/rohit4verse/status/2012925228159295810
Implement **edit-tracking UI** — record when users change bot blocks, tie to conversation logs
3mo
Follow up with Vanessa Monterosa (NewSchools) re: Flash Lab partnership
5mo
Waiting: **Brooke** to follow up with Geoff Cox and YouCubed re: precedent and contract structure
4mo
Brooke (OTL)
Investigate alternative to iframe for terminal embedding in dashboard
5mo
Design **A/B edit experiment** — editable vs non-editable bots, metrics (edit counts, engagement, behavior adherence)
3mo
Reuben/Marily
Add **bot-version column** to conversation logs — track which bot block/personality version was active per message
3mo
Check out X post from Morgan Linton: https://x.com/morganlinton/status/2028614272784408811
Ask Joe about evidence deliverable format
Add motivational content + incorporate 93 behavior change techniques paper
4mo
Explore **Google Workspace CLI** (https://github.com/googleworkspace/cli) — could integrate into exec assistant system for creating Google Docs and referencing files
Intro Cyan DeVeaux to Kathy Kerns (Stanford librarian) for VR study recruitment
Explore 'When does the algorithm become AI?'
Schedule recurring 4-6 week Cyan DeVeaux check-ins
Add RAG links to relevant documents when certain blocks are chosen
4mo
Review Sam's white paper on academic innovation pathways: https://ecopreneurship.stanford.edu/white-papers/academic-innovation-pathways/
Connect Cyan with Cathy Chase as study-design sounding board
Explore data export + anonymized summary reports for Health Coach Bot
4mo
Look up "MIT Brainrot study" on AI and creativity
Connect Cyan with Tim/Tammin (Joyful Learning) as community connectors
Check out **MetaRPilot** — https://metarpilot.com/ (pricing noted as high)
Connect Cyan with Brian Brown + HCI devs re Unity captioning
Find/share Tech Interactive contact card with Cyan DeVeaux
Reach out to Brandon Middleton (Stanford d.school) re: AI literacy
Find Oman **parking receipt** and get reimbursed (may be in Downloads with tips receipt). Send in with tips.
Bring SoM EdTech / Q-centered therapy thread to Wed Peter Nguyen meeting
Listen to Schools In podcast w/ Meira Levinson; explore EdEthics angle
Solicit updates from seed grant teams I'm responsible for
Draft Build-a-Bot intake blurb (tech-level guide for referrals)
Update documentation for **MyBook** and **HarmonAI** with recent work
4mo
Explore Greg's idea of formatting Flash Lab printables into larger canvas format
Email Spyros Schismenos (RMIT) - 2000 students, March/April window
5mo
Locate Flash Lab partnership criteria document - 3rd criterion missing
Email Shannon Thissen (Capital Region ESD) - 44 districts, high multiplier
Find native Chinese speaker to verify Build-a-Bot machine translation
Email Karen Murcia (Curtin University) - toolkit follow-up
Review CCT notes (in Joe's Slack-shared doc) before Peter Nguyen meeting
Email Drew Schrader (Challenge Success) - unlock CS network
Reach out to Cathy for context on Jaylen Pittman & Roy Pea (Learning Through Creation) meeting
Draft batch 'how did it go?' email for stale Build-a-Bot facilitators
Lakshmi (Chris Lemons lab) summer Flash Lab — wait for Josh intro
Develop **proprietary train-the-trainer materials** (separate from open-source workshop content) — this becomes the licensable IP
4mo
Confirm Chinese translation with native speaker for Build-a-Bot
Draft AS services tear sheet (2-pager) — co-design with Darcy
Apply LabGPT streaming approach to Build-a-Bot
4mo
Draft AS one-pager (who we are) — before ISTE/Joseph South meeting
Email Darcy: WIP note on AS one-pager + tear sheet (cc Josh)
AI+Creation cohort closeout (Oct 6 meeting)
Compile GPS/STAR-style prompts for R/R/R sections
Draft GPS-style retrospective narrative (R/R/R lens)
Look at SofIA vibe-coding — what happened, lessons for canonical MVP case
ISTE: clarify exclusivity terms (revenue-gated)
ISTE rev-share: resolve net vs gross revenue basis
Create grantee-category intake prompts/diagnostic
Define grantee partnership roles (collaborator vs connector)
Document repeatable Studio service offerings (catalog)
Confirm data storage location (Firebase?) for Health Coach Bot
4mo
Look up "AI 2027 for Education" by Amanda Bickerstaff
Respond to Cathy/Paige comments on interview_data_processed sheet
Share workshop planning-doc links with Sarahi (Learning Futures)
Explore/Research
4Look up 'AI 2027 for Education' by Amanda Bickerstaff
Look into "Ground Floor" org that Christine is working with
4mo
Check out "inGenius" by Tina Seelig (creativity book)
Look at **howaiworks** — interactive AI explainer: https://github.com/EncyclopediaWorld/howaiworks
Done
8Explore Google funding angle for Flash Lab distribution through ISTE (J...
Determine timeline: sign partnership before ISTE Live?
Wait for Isabelle on: OTL conversation (she has a contact) + dean buy-i...
Explore Flash Lab for **York Scholars** capstone prototyping (HS junior...
Waiting: Wen to send links and requirements for dashboard
Waiting: Christine to send Lake Forest visit schedule (March 30 – April...
Find & share **Tech Interactive** (San Jose) contact card with Cyan for...
Share Learning Impact Exchange form link in Slack
Completed (8)
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Explore Google funding angle for Flash Lab distribution through ISTE (Joseph's suggestion)
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Determine timeline: sign partnership before ISTE Live?
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Wait for Isabelle on: OTL conversation (she has a contact) + dean buy-in on ISTE partnership
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Explore Flash Lab for **York Scholars** capstone prototyping (HS juniors/seniors from NY) — https://www.york.org/programs/york-scholars
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Waiting: Wen to send links and requirements for dashboard
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Waiting: Christine to send Lake Forest visit schedule (March 30 – April 1)
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Find & share **Tech Interactive** (San Jose) contact card with Cyan for off-campus participant recruitment
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Share Learning Impact Exchange form link in Slack
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