Action Items
Unsorted (22)
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Forward Claire's email/co-proposal to Reuben
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Add Josh's 2 invitees to Learning Impact Exchange
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Get co-proposal from SoM / Kristen Bassetti; share with SAL leadership
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Schedule Maisha (+Entero?) recording for ethnic studies intro video
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Reschedule postponed Sea Grant story (participant had death in family)
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Confirm HarmonAI / Elizabeth recording dates for next week at Bing
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Ensure Ryan (completed Sea Grant) is included in future convenings
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Waiting: Marily & Michele to send articles (behavior change research)
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Explore "When does the algorithm become AI?" — Andrea Carpati's nanoGPT (entire algorithm in 200 lines of code). When does the algorithm become AI literacy? Explore for Christine's workshop content.
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Explore running work dashboard from **Raspberry Pi**
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Firebase migration: Legacy Cloud Functions (1st gen) env config retiring March 2027. Audit affected projects.
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Consider how memory systems apply to 100X and Sage Stage
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Explore "When does the algorithm become AI?" — Andrea Carpati's nanoGPT. When does an algorithm become AI literacy? For Christine's workshop.
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Explore Google Workspace CLI (github.com/googleworkspace/cli) for exec assistant system — create Google Docs, reference files
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Figure out personal exec assistant setup — share context without personal details on work laptop (maybe a separate GitHub repo?)
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**Revise + send Dan email** re: outside researchers running research on SAL offerings (Kellie/PCOL3888). Josh approved the draft (Slack, Jun 11) with one addition: mention Kellie heard how it helped folks internally at Stanford and was curious to try it at her own institution. Send before Wed Jun 17 Kellie meeting.
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Reply to Wen — confirm she doesn't need to pay for Firebase yet (MyBook back on free-tier footing after the save-bug fix)
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Review + respond to Cathy Chase (3 comments) and Paige Teamey on the `interview_data_processed` Google Sheet ("jagger?", "engineering or english?", changed wording question)
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Share workshop planning-doc links with Sarahi (Learning Futures Summer Program) — Joe shared Shaping the Narrative; Reuben has access to the other workshops' docs
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**Draft partnership MOU (Greg/Karen)** — simple template, two charge components: (1) workshop delivery at $X, (2) on-site train-the-trainer + 6 weeks QA support at $X. One-time costs, no rev-share (reference ISTE model for structure only). Keep language concise so Greg can customize. Josh reviews before it goes to Greg; CC Josh on all Greg/Karen email.
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**Workshop facilitation lessons → reusable scaffolding** — (a) facilitator briefing / role-clarity doc (explicit active-facilitation expectations, talking points, group-dynamics handling; review with each facilitator pre-event); (b) light start-of-workshop assessment to spot teams that struggle to self-organize and give them extra scaffolding.
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**SofIA simulation + testing follow-ups** — fix prompt "ahead-of-context" behavior; verify sim platform fully wired (front+back); configure DB storage to persist all sim runs; build adversarial test suite (profanity/blackmail/off-topic edge cases); multi-model testing abstraction (Gemini/Claude/GPT) w/ standardized eval; analyze eval results for guardrail adherence.
This Week (11)
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SofIA simulation + testing follow-ups — prompt fix, DB storage for sim runs, adversarial test suite, multi-model eval framework
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**Lane Young / Alexander Dawson Flash Lab call** — Tue May 5, 2:30pm PT. Josh + Reuben + Lane (Christine handed off, not joining). Flash Lab + coaching arc for ~15-20 high-flier teachers, K/3-8 independent school in Las Vegas.
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Audit mybook.fyi Airtable — add missing check-ins/builds by cross-referencing emails with Wen
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Schedule recurring **4–6 week Cyan check-ins** on calendar (Cyan, Josh, Joe, Reuben)
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SofIA: Draft security document for data setup; send to Sergio + Micaela
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Lakshmi (Chris Lemons lab) summer Flash Lab — wait for Josh intro
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**Send Egencia + Dev Day receipts to Moraima** + complete **STAP reimbursement**
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**Jaylen Pittman / Roy Pea — offline AI playground next steps:** scope Pi 5 local model mirror, Firebase data collection, student-facing audit log, UI tweaks (param descriptors / help bubbles)
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Follow up with Vanessa Monterosa (NewSchools) re: Flash Lab partnership — if it's a "no" let her know. Talk to Christyl tonight about it.
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**Write tag analysis plan** — how to roll out over next 3 months. AI-analyze Airtable for possible tags, review manually, clean up consistency. By July: dead confident in data reliability.
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Draft batch "how did it go?" email for stale Build-a-Bot facilitators | Hooks: Experiment cards, 1000+ bots, system prompt history, start messages revamp
Triage (22)
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Respond to Elena Epshtein (Changers / TCD) — cold inbound to join the Accelerator Studio
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ISTE AI Pavilion prep: 1-5min AI story + watch role-assignment email + USB-C dongle
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Vote on OKR guiding questions in Mural (Josh 3-part ask) — due EOD Thu Jun 18 before OOO
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Latvia: define Stanford research-collaboration contribution (research-output formats + joint research w/ RTU/LU SIIC)
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Latvia: finalize + send MOU (fee + signing entity + OTL review)
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Latvia: design Oct Flash Lab 2-day (Day1 hypothesis-test + Day2 train-the-trainer) + rubric + inter-session guide
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Kellie/PCOL3888: support Flash Lab integration + measurement (Cogniti/Canvas, wager-vs-comfort logbook) — Aug 1 deadline
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Workshop facilitation scaffolding — facilitator briefing/role-clarity doc + light start-of-workshop self-organization assessment (ISTE debrief)
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Draft partnership MOU (Greg/Karen) — delivery + train-the-trainer w/ 6wk QA, one-time cost, no rev-share; Josh reviews before sending
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Sync workshops Google Sheet with reference/workshops.csv (added Jun 4 SMCOE BaB + Jun 5 DCI Flash Lab)
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Jaylen Pittman / Roy Pea: scope Pi 5 mirror + Firebase logging for webllm-promptlab; ship UI tweaks (help bubbles, param descriptors)
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Reply to Kellie Charles — share FlashLab file/print links + ack human-card suggestions
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AI Learning Day (Jul 28/29) build-out — speaking notes, nutrition label, capture instrument, gallery/flash-lab prompts, leave-behinds
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Look at photosphere camera — what we need to do (Josh asked)
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Review + edit Latvia Agreement for Professional Services doc before Olivia signs
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Reply to Chris Cobb — confirm Anthropic credits still renewing on GSE IT PCard (MC 8802), $50 on 6/1
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FlashLab boosts refresh — add Kellie's cards: 'critical friend' (design) + 'message box' audience alignment (advocate)
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Send Marisol the May '25 Mountain View HS comic log dataset (apply her formatting notes) — Cathy ask
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Triage 5 ISTE post-workshop responses — who to keep warm (report to Josh)
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Build maintaining-vs-expanding partner decision table + pressure-test (LPI/NewSchools/ISTE/Latvia)
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Draft Facilitator Handbook v1 + TtT Handbook v1 (Flash Lab Q3 SMART-goal artifacts)
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Design STEP Flash Lab session (Jul 22-23) — 35-min single-tool session x2 each morning, Barnum Hub
Not Now (87)
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Reach out to **Katherine (Kathy) Perkins** (PhET, CU Boulder) — Reuben flagged to Isabelle & Josh via Slack Mar 9. Wait for their response, then follow up. | Context: Scaling Sustainably panelist Oct 2025
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**Draft 5-6 CRM survey questions** — trusted providers, price points, engagement tiers, representation. Run by Josh async before sending.
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Embed training videos into Wen's workflow | Videos: https://youtube.com/@myjob-fyi (received Mar 2)
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Schedule coffee/meeting with Candace Thille next Stanford visit
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Review Cathy's Learning Science Principle Cheat Sheet (re: ABCs Bots) — [Google Slides link](https://docs.google.com/presentation/d/1tN0EjSx84s5uMyhBFyA87XiLFhfiSPiD/edit?usp=sharing_eil&rtpof=true&sd=true&ts=6943666f)
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Think about replicating Siegel success story — who might fund this? Jot ideas, send to Josh
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Explore how Build-a-Bot fits into Christine's 5-session series (online self-paced)
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Define quality control framework for "certified trainer" branding — what happens when we're not in the room?
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Look into Kai project — Google Glass for autistic kids
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Look up Maryam's dissertation (literacy/modality for people with disabilities) | Before: Next meeting
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**Due diligence on ISTE:** How many trainings do they do? Revenue potential? PL offerings landscape.
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Research AI + special ed interventions for whitepaper
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Look up "spider ballooning" concept from Chris Chafe talk
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Prepare Activation Stage concept — 20-30 min Flash Lab intro + CTA for full experience at school/district
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Review isometric NYC workflow: https://cannoneyed.com/projects/isometric-nyc
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Check out oxen.ai - synthetic datasets, train/fine-tune models
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Prepare **IRB materials** — consent language for cloud sync default, storage, deletion, moderation
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Upload **document library and demo links** — provision access for team
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Review tEquity seed grant projects to familiarize
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**Register for ISTE Live 2026** (end of June) — https://conference.iste.org/2026/
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Finalize **moderation pipeline** — document keyword → moderation API → custom prompt flow, measure latency
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Consider memory systems for 100X and Sage Stage
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Send Wen functional test plan and end-to-end test plan template
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Review X post on memory systems: https://x.com/gkcs_/status/2016762126371606901
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Add **provenance links** to health responses — cite peer-reviewed sources
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Follow up with Wen — she sent video playlist, see about incorporating it
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Review X post on system improvements: https://x.com/rohit4verse/status/2012925228159295810
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Implement **edit-tracking UI** — record when users change bot blocks, tie to conversation logs
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Follow up with Vanessa Monterosa (NewSchools) re: Flash Lab partnership
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Waiting: **Brooke** to follow up with Geoff Cox and YouCubed re: precedent and contract structure
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Investigate alternative to iframe for terminal embedding in dashboard
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Design **A/B edit experiment** — editable vs non-editable bots, metrics (edit counts, engagement, behavior adherence)
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Add **bot-version column** to conversation logs — track which bot block/personality version was active per message
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Check out X post from Morgan Linton: https://x.com/morganlinton/status/2028614272784408811
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Ask Joe about evidence deliverable format
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Add motivational content + incorporate 93 behavior change techniques paper
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Explore **Google Workspace CLI** (https://github.com/googleworkspace/cli) — could integrate into exec assistant system for creating Google Docs and referencing files
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Intro Cyan DeVeaux to Kathy Kerns (Stanford librarian) for VR study recruitment
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Explore 'When does the algorithm become AI?'
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Schedule recurring 4-6 week Cyan DeVeaux check-ins
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Add RAG links to relevant documents when certain blocks are chosen
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Review Sam's white paper on academic innovation pathways: https://ecopreneurship.stanford.edu/white-papers/academic-innovation-pathways/
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Connect Cyan with Cathy Chase as study-design sounding board
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Explore data export + anonymized summary reports for Health Coach Bot
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Look up "MIT Brainrot study" on AI and creativity
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Connect Cyan with Tim/Tammin (Joyful Learning) as community connectors
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Check out **MetaRPilot** — https://metarpilot.com/ (pricing noted as high)
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Connect Cyan with Brian Brown + HCI devs re Unity captioning
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Check out howaiworks
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Find/share Tech Interactive contact card with Cyan DeVeaux
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Reach out to Brandon Middleton (Stanford d.school) re: AI literacy
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Find Oman **parking receipt** and get reimbursed (may be in Downloads with tips receipt). Send in with tips.
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Bring SoM EdTech / Q-centered therapy thread to Wed Peter Nguyen meeting
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Listen to Schools In podcast w/ Meira Levinson; explore EdEthics angle
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Solicit updates from seed grant teams I'm responsible for
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Draft Build-a-Bot intake blurb (tech-level guide for referrals)
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Update documentation for **MyBook** and **HarmonAI** with recent work
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Explore Greg's idea of formatting Flash Lab printables into larger canvas format
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Email Spyros Schismenos (RMIT) - 2000 students, March/April window
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Locate Flash Lab partnership criteria document - 3rd criterion missing
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Email Shannon Thissen (Capital Region ESD) - 44 districts, high multiplier
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Find native Chinese speaker to verify Build-a-Bot machine translation
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Email Karen Murcia (Curtin University) - toolkit follow-up
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Review CCT notes (in Joe's Slack-shared doc) before Peter Nguyen meeting
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Email Drew Schrader (Challenge Success) - unlock CS network
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Reach out to Cathy for context on Jaylen Pittman & Roy Pea (Learning Through Creation) meeting
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Draft batch 'how did it go?' email for stale Build-a-Bot facilitators
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Lakshmi (Chris Lemons lab) summer Flash Lab — wait for Josh intro
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Develop **proprietary train-the-trainer materials** (separate from open-source workshop content) — this becomes the licensable IP
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Confirm Chinese translation with native speaker for Build-a-Bot
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Draft AS services tear sheet (2-pager) — co-design with Darcy
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Apply LabGPT streaming approach to Build-a-Bot
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Draft AS one-pager (who we are) — before ISTE/Joseph South meeting
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Email Darcy: WIP note on AS one-pager + tear sheet (cc Josh)
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AI+Creation cohort closeout (Oct 6 meeting)
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Compile GPS/STAR-style prompts for R/R/R sections
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Draft GPS-style retrospective narrative (R/R/R lens)
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Look at SofIA vibe-coding — what happened, lessons for canonical MVP case
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ISTE: clarify exclusivity terms (revenue-gated)
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ISTE rev-share: resolve net vs gross revenue basis
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Create grantee-category intake prompts/diagnostic
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Define grantee partnership roles (collaborator vs connector)
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Document repeatable Studio service offerings (catalog)
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Confirm data storage location (Firebase?) for Health Coach Bot
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Look up "AI 2027 for Education" by Amanda Bickerstaff
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Respond to Cathy/Paige comments on interview_data_processed sheet
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Share workshop planning-doc links with Sarahi (Learning Futures)
Explore/Research (4)
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Look up 'AI 2027 for Education' by Amanda Bickerstaff
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Look into "Ground Floor" org that Christine is working with
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Check out "inGenius" by Tina Seelig (creativity book)
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Look at **howaiworks** — interactive AI explainer: https://github.com/EncyclopediaWorld/howaiworks
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action-items.md